1.1. The Archivist says:
1.1.1. For the work of the archive, the timely and high-quality performance of its tasks as intended.
1.1.2. For the performance and labor discipline of the archive staff.
1.1.3. For the safety of documents (information) containing state and official secrets.
1.1.4. For ensuring safe working conditions, maintaining order, complying with fire safety rules in the office premises.
1.2. Qualification requirements: secondary professional education and at least 2 years of work experience.
1.3. IN practical activities should be guided by:
1.3.1. Instructions for documentary support of enterprise management (inv. N ...).
1.3.2. Regulations on the archive (inv. N ...).
1.3.3. Rules of internal work schedule(Inv. N...).
1.3.4. Rules for occupational health and safety, ensuring industrial sanitation and fire protection (inv. NN ..., ..., ...).
1.3.5. This job description.
1.4. Must know:
1.4.1. Normative-legal acts, other documents and materials concerning the activities of the archive.
1.4.2. The procedure for accounting for documents in temporary and permanent storage.
1.4.3. organizational structure enterprises.
1.4.4. Departmental standards of the unified system of organizational and administrative documentation (USORD).
1.4.5. Fundamentals of the scientific organization of labor in departmental archives.
1.4.6. Basics of the labor legislation of the Russian Federation (as far as it concerns).
II. General job responsibilities
2.1. The archivist is responsible for:
2.1.1. Lead the work of the archive and manage it effectively.
2.1.2. Ensure timely and high-quality performance by the archive of the daily tasks assigned to it in strict accordance with the approved work procedure.
2.1.3. Manage the development and maintenance of business documentation.
2.1.4. Ensure the rational use of material, technical and other means of the archive in the interests of fulfilling the tasks for which they were intended.
2.1.5. Ensure reliable protection of documents and information constituting state and official secrets.
2.1.6. Manage the training of subordinates, create conditions for them to improve their skills.
2.1.7. Monitor compliance by subordinates with the internal labor regulations, safety requirements.
2.1.8. Use in relation to subordinates the granted rights to encourage them (bring them to responsibility).
III. Special Job Responsibilities
3.1. The archivist is responsible for:
3.1.1. Ensure, in accordance with the established procedure, the receipt, registration, systematization, storage and use of documents.
3.1.2. Manage the compilation of a reference apparatus that facilitates the accounting and use of archival documents.
3.1.3. Provide methodological assistance in finding the necessary documents.
3.1.4. Instruct employees of the structural divisions of the enterprise on the procedure for the formation, preparation and submission of files to the archive.
3.1.5. Control the timeliness of receipt of documents completed by office work in the archive.
3.1.6. Ensure that work is carried out on the examination of the value of archival documents, the formation of documents for permanent and temporary storage.
3.1.7. Manage the work on compiling inventories of cases for the transfer of documents to state archives, drawing up acts on the destruction of documents whose storage periods have expired.
3.1.8. Monitor the condition of documents, the timeliness of their restoration, compliance with the archive premises of the conditions necessary to ensure the safety of documents.
3.1.9. Organize work on keeping records of document flow and the number of cases, issuing archival certificates based on the data available in the archive documents.
3.1.10. Participate in the development of regulations and instructions for the organization of archiving at the enterprise.
3.2. The head of the archive must timely and fully work out and submit to the relevant officials reporting and other official documentation.
3.3. The working time schedule of the head of the archive complies with the norms of federal labor legislation. The time of work and rest during the working day is regulated by the "Rules of internal labor regulations" of the enterprise.
When need-to-know the head of the archive may be involved in the performance of his duties overtime, in the manner prescribed by the provisions of federal labor legislation.
IV. Employee Rights
4.1. The archivist has the right to:
4.1.1. Make decisions in order to ensure the daily activities of the archive - on all issues related to its competence.
4.1.2. Submit to the head of the DOE service your proposals for encouraging (bringing to responsibility) archive workers - in cases where their own powers are not enough.
4.1.3. Prepare and submit to the head of the preschool educational institution their proposals for improving the work of the archive (its additional funding, logistics, etc.).
4.1.4. Participate in the work of collegiate management bodies when considering issues related to the work of the archive.
V. Responsibility. The procedure for assessing the work of an employee
5.1. The head of the archive is responsible for the administrative, disciplinary and liability behind:
5.1.1. Violation of provisions guidance documents on the organization of the work of the archive.
5.1.2. Failure to comply with the official instructions of the head of the service of the preschool educational institution.
5.1.3. Non-preservation of state and official secrets.
5.1.4. Unlawful use of the granted official powers, as well as their use for personal purposes.
5.2. The main criterion for evaluating the work of the head of the archive is the completeness, timeliness and quality of his performance. official duties in accordance with this Instruction.
The head of the preschool educational institution is authorized to assess the work of the head of the archive. The powers of the head of the service of the preschool educational institution for the application of incentives and penalties in relation to the head of the archive are determined by the relevant job description and the Regulations on material incentives for employees of the enterprise (inv. NN ..., ...).
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ADMINISTRATION
municipal district "Meshchovsky district"
Kaluga region
ORDER
On the approval of the job description
"Meshchovsky district"
- Approve the job description of the head of the archiving department
administration of the municipal district "Meshchovsky district" (attached).
- Recognize invalid the order of the administration dated December 10, 2013 No. 785-r “On the job description of the head of the department of archival affairs of the administration of the MR“ Meshchovsky district ”.
- To impose control over the implementation of this order on the manager of the administration, S.V. Lovakov.
Heads of administration V.G. Polyakov
Application
to the administration
municipal district
"Meshchovsky district"
JOB DESCRIPTION
head of archiving department
municipal district administration
"Meshchovsky district" of the Kaluga region
- General provisions
1.1. The position of the head of the department of archival affairs of the administration of the municipal district "Meshchovsky District" is the position of the municipal service.
1.2. The position of the head of the archiving department belongs to the leading group of positions (clause 1.3., subsection leading group of positions, section of the position of the category "specialists" of the Register of municipal positions, municipal positions of the municipal service in the Kaluga Region (Law of the Kaluga Region of April 26, 2012 No. 272- OZ).
1.3. The area of professional performance (hereinafter referred to as the area of activity), in accordance with which the municipal employee performs official duties: management in the field of archiving municipality.
1.4. The type of professional service activity (hereinafter referred to as the type of activity), in accordance with which the municipal employee performs official duties: the formation and maintenance of archival funds of the municipality (clause 16, part 1, article 15 federal law No. 131-FZ dated April 26, 2012; Clause 3, Clause 4 Article 4, Clause 1 Art. 13 of Federal Law No. 125-FZ of October 22, 2004) .
1.5. The purpose of the performance of official duties of a municipal employee replacing the position of the head of the archive department: organization and maintenance of the archive department; ensuring the storage, acquisition, accounting and use of archival documents formed and formed in the activities of organizations classified as municipal property, as well as archival funds and archival documents of legal entities and individuals legally transferred to municipal ownership.
1.6. The main tasks, the implementation of which is focused on the performance of the official duties of the head of the archiving department: ensuring the safety and accounting of archival documents subject to permanent storage; providing, in the prescribed manner, credentials to the Department of Archives of the Kaluga Region; taking measures to create optimal conditions for storing documents and ensuring their physical safety; preparation, submission to the Administration and implementation of proposals for ensuring the safety of documents stored in the Department; organizational-
methodological management of the activities of departmental archives; information support of bodies local government; organization of the use of archival documents; satisfaction of citizens' rights to archival information.
1.7. The head of the archive department is appointed to the position and dismissed by the Head of the Administration of the municipal district "Meshchovsky District" in agreement with the Department of Archives of the Kaluga Region.
1.8. The head of the department of archives is directly subordinate to the manager of the administration of the municipal district "Meshchovsky district".
- Qualifications
- To fill the position of the head of the archiving department, qualification requirements, including basic and functional qualification requirements.
2.1. Basic qualification requirements:
2.1.1. A municipal employee who replaces the position of the head of the archiving department must have a higher professional education - a bachelor's degree.
2.1.2. To fill the position of the head of the archiving department, a requirement is established for at least two years of experience in municipal service or at least four years of work experience in the specialty, area of training.
2.1.3. The head of the archiving department should have the following basic knowledge:
1) knowledge of the state language Russian Federation(Russian language);
2) legal knowledge of the basics:
a) the Constitution of the Russian Federation;
b) Federal Law of October 6, 2003 No. 131-FZ “On general principles organizations of local self-government in the Russian Federation”;
c) Federal Law of March 2, 2007 No. 25-FZ “On Municipal Service in the Russian Federation”;
d) anti-corruption legislation.
2.1.4. The head of the archiving department should have the following basic skills:
Effective personnel management;
Planning work and monitoring its implementation;
Prompt adoption and implementation of managerial and other decisions; predicting the consequences of decisions made;
References business negotiations with representatives government agencies, local governments, organizations;
Preparation and conduct of business correspondence;
Ethics business communication when interacting with citizens;
Possession of computer and other office equipment, necessary software
security;
Work on the Internet and information and legal systems.
2.2. A municipal employee who replaces the position of the head of the archiving department must comply with the following functional qualification requirements.
2.2.1. The head of the archiving department must have:
a) higher professional education in the specialty, field of study "Document Science and Archiving", "Historical and Archival Studies".
2.2.2. The head of the archiving department must have the following knowledge in the field of the legislation of the Russian Federation, knowledge of municipal legal acts and other knowledge that is necessary for the performance of official duties in the relevant field of activity and type of activity:
Federal Law No. 125-FZ of October 22, 2004 “On Archiving in the Russian Federation”;
Order of the Ministry of the Russian Federation dated July 31, 2007 No. 1182 “On Approval of the List of Standard Archival Documents Formed in Scientific and Technical and production activities organizations with indication of storage periods”;
Order of the Ministry of the Russian Federation dated 03.06.2011 No. 635 “On Approval of the Procedure for the Use of Archival Documents in State and Municipal Archives”;
Order of the Ministry of Culture and Mass Communications of the Russian Federation dated January 18, 2007 No. 19 “On approval of the Rules for organizing the storage, acquisition, accounting and use of documents of the Archival Fund of the Russian Federation and other archival documents in state and municipal archives, museums and libraries, organizations of the Russian Academy of Sciences” ;
The charter of the municipal district "Meshchovsky district" of the Kaluga region was approved by the decision of the District Assembly of the municipal district "Meshchovsky district" dated May 26, 2011 No. 131;
Regulations on the administration of the municipal district "Meshchovsky District";
Regulations on the Department of Archives of the Administration of the Municipal District "Meshchovsky District";
Methods of conducting business negotiations, methods of managing the apparatus of a local government body, a municipal body;
Rules of business etiquette;
Rules and norms of labor protection, safety and fire protection, internal labor regulations of the local government, municipal authority, the procedure for working with official information;
Concept, essence, goals of archiving;
Organization of the work of archival institutions;
The procedure for receiving, registering, systematizing, storing and using archival documents;
The procedure for the formation and maintenance of the municipal archive.
2.2.3. The head of the archiving department must have the following
skills that are necessary for the performance of official duties in the relevant field of activity and by type of activity:
Conduct an examination of the value of documents, carry out organizational and methodological measures for the transfer of documents for permanent storage in state archives;
Compile the established records of the archives.
- Job Responsibilities
Based on the tasks and functions defined by the Regulations on the Department of Archival Affairs of the Administration of the Municipal District "Meshchovsky District", the following duties are assigned to the head of the department:
3.1. Observe the restrictions, do not violate the prohibitions established by the Federal Law of March 2, 2007 No. 25-FZ "On Municipal Service in the Russian Federation" and other federal laws.
3.2. Fulfill the main duties stipulated by the Federal Law of March 2, 2007 No. 25-FZ “On Municipal Service in the Russian Federation”.
3.3. Accurately and on time to fulfill the instructions of his supervisor.
3.4. Comply with the rules of office work, including properly taking into account and storing documents and materials received for execution, handing them over to the person responsible for office work in a timely manner, including when going on vacation, leaving on a business trip, in case of illness or leaving office.
3.5. Comply with established work procedures, the Model Code of Ethics and official conduct civil servants of the Russian Federation and municipal employees, maintenance rules office space and fire safety regulations.
3.6. Protect and rationally use the property provided for the performance of official duties, as well as not use this property for the purpose of generating income or other personal gain.
3.7. Inform the representative of the employer (employer) of personal interest in the performance of official duties, which may lead to a conflict of interest, take measures to prevent such a conflict.
3.8. Notify the representative of the employer (employer), the prosecutor's office or other state bodies of all cases of appeal to him by any persons in order to induce him to commit corruption offenses.
3.9. In accordance with the functions and tasks assigned to the department, the head of the archiving department performs the following duties:
General management of the department;
Ensuring an increase in the level of development of archiving in the municipal district;
Planning work, reporting on the work of the department;
Development and submission for approval to the Head of Administration
municipal district "Meshchovsky district" Regulations on the department;
Ensuring in the department of compliance with the Internal Labor Regulations, Job Description;
Development of the nomenclature of files of the department, ensuring the storage of files and documents of the department, preparation and sending of files of permanent storage to the archive;
Preparation of reference, informational, analytical, teaching materials on issues within the competence of the department;
Development and submission for consideration in accordance with the established procedure of draft regulatory legal acts of the administration of the municipal district within the competence of the department;
Ensuring the implementation of regulatory legal acts within their powers;
Development and systematic refinement of lists of enterprises, organizations, institutions, other economic entities, whose documents are subject to transfer to the municipal archive;
Ensuring security and fire protection in the archives;
Organization of selection and acceptance of documents from enterprises, organizations, institutions, other economic entities - sources of acquisition of the municipal archive;
Checking the availability of documents on funds;
Examination of the value of documents:
Organization of control over the execution of incoming documents;
Consideration of citizens' appeals and legal entities according to established order.
- Rights
Along with the basic rights, which are defined by Article 11 of the Federal Law of March 2, 2007 No. 25-FZ “On Municipal Service in the Russian Federation”, the head of the archiving department has the right to:
4.1. Request from federal officials state power and them territorial bodies, state authorities of the constituent entity of the Russian Federation, other state bodies, local government bodies, organizations and receive, in the prescribed manner, documents and information necessary for the performance of their official duties.
4.2. Involve, in the prescribed manner, for the preparation of draft documents, the development and implementation of activities carried out by the department of archiving, employees of structural divisions of the administration of the municipal district "Meshchovsky District".
4.3. To take part in the established procedure in events (meetings, conferences, seminars), the content of which corresponds to the field of activity and type of activity.
4.4. To receive, in accordance with the established procedure, information and materials necessary for the performance of official duties, as well as making proposals for improving the activities of the department.
4.5. Raise qualifications at the expense of the local budget.
- Responsibility
The head of the archiving department bears the responsibility established by law:
5.1. For failure to perform or improper performance of their official duties within the limits specified labor law Russian Federation, legislation on municipal service.
5.2. For offenses committed in the course of carrying out their activities within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.
5.3. For causing material damage within the limits determined by the labor and civil legislation of the Russian Federation.
- The list of issues on which a municipal employee is entitled or obliged to independently make managerial and other decisions
6.1. The head of the archiving department, in accordance with his competence, has the right or the obligation to independently make decisions in the form of such documents as:
Department work plan;
Report on the work of the department;
Indicators of the main directions and results of the department's activities;
Official (service) note.
6.2. The list of issues on which the head of the archiving department has the right or is obliged to independently make managerial or other decisions:
Verification of the submitted documents for compliance with the requirements of the legislation, their reliability and completeness of the information specified in the documents;
Issuance of copies of archival documents, information support of users with archival documents in accordance with their requests;
Choice of a method of accomplishment of tasks in view.
- The list of issues on which a municipal employee is entitled or obliged to participate in the preparation of draft regulatory legal acts and (or) draft management and other decisions
The head of the department of archiving, within the limits of the duties established by this job description, and in case of official necessity, takes part in the preparation of:
7.1. Regulatory legal acts and (or) draft regulatory legal acts, managerial and other decisions on issues of activities in the field of archiving of the municipality.
- Terms and procedures for the preparation, consideration of draft management and other decisions, the procedure for agreeing and adopting these decisions
Terms of preparation, consideration, procedure for execution, approval of draft documents, adoption of draft management and other decisions, execution of documents and instructions are established in accordance with the current legislation of the Russian Federation, regulatory legal acts of the Kaluga Region, the administration of the municipal district "Meshchovsky District".
- The procedure for official interaction of a municipal employee in connection with the performance of his official duties with municipal employees, civil servants, citizens, and organizations
The head of the archiving department, in order to fulfill his official duties and exercise the rights granted, in the manner established by the current regulatory legal acts and other organizational and administrative documents, interacts with:
9.1. Employees, structural divisions and officials government agencies.
9.2. Employees, structural divisions and officials of local governments;
9.3. organizations and citizens.
- List of municipal services provided to citizens and organizations
In accordance with the position of the head of the archiving department and within the limits of the duties established by this job description, the head of the archiving department provides municipal services citizens and organizations:
10.1. Issuance of copies of archival documents confirming the right to own land in the municipality.
10.2. Information Support users with archival documents in accordance with their requests.
- Efficiency and performance indicators
professional performance
The efficiency and effectiveness of the professional performance of the head of the archiving department is determined depending on the level of achievement of the following indicators:
11.1. Quality of activity (compliance of the prepared documents with the requirements, completeness and consistency in the presentation of the material, accuracy, etc.).
11.2. The timeliness of the fulfillment of the assigned tasks.
11.3. Organization of labor (productivity, effectiveness, discipline)
11.4. Motivation (interest in the work performed, the use of the most rational approaches when solving problems).
11.5. Professionalism (compliance with the requirements for the position, use systems approach in work, ownership modern technologies, latitude professional knowledge).
Manager of the administration of the municipal
district "Meshchovsky district"
Head of department of organizational and control work
________________ _______________ ______________________
Date Personal signature Signature transcript
Head of Legal Department
________________ _______________ ______________________
Date Personal signature Signature transcript
From official
familiarized with the instructions ________________ _____________________
(signature) (signature transcript)
The Job Description section contains the necessary information on how a job description is written. Here you can find typical job descriptions for various specialties. Our bank of job descriptions includes more than 2500 different documents. These job descriptions were compiled and edited in 2015, which means they are relevant today.
From this article you will learn:
- what duties, powers and rights reflect the job description of the chief custodian of the archive funds;
- what provisions are included in the typical job description of the chief custodian of the archive funds;
- what areas of work under this job description is the responsibility of this specialist in your organization.
Closed Joint-Stock Company"Alpha"
APPROVE
CEO
A.V. Lviv
13.02.2012
Job description No. 224 of the director of the archive (documentation storage center)
Moscow 13.02.2012
1. GENERAL PROVISIONS
1.1. This job description defines the duties, rights and responsibilities of the archive director.
1.2. The decision on appointment and dismissal is made CEO body directly subordinate to which the archive is located.
1.3. A person who has a higher professional education in the field of study (specialty) "Historical and Archival Studies", "Document Science and Documentation Support for Management", "Document Science and Archival Science", "History" and work experience in senior positions in the direction professional activity with a qualification (degree) of "master" and "specialist" - at least five years, with a qualification (degree) of "bachelor" - at least six years, with an academic degree - at least three years or higher professional education, additional professional education in the direction of training (specialty) "Historical and Archival Studies", "Document Science and Documentation Management", "Document Science and Archiving", "History" and work experience in senior positions in the direction of professional activity with qualifications (degrees) "Master" and "Specialist" - not less than six years, with the qualification (degree) "Bachelor" - not less than seven years.
1.4. The director of the archive in his activities is guided by:
current regulatory documents on the work performed;
charter of the organization, local regulations organizations;
this job description.
1.5. The archivist should know:
- laws and others regulations Russia, regulating relations in the field of archiving;
- regulatory and methodological documents relating to the activities of the archive;
- the composition and content of the complex of documents stored in the archive;
- systems for storing and classifying archival documents;
- standards for the conditions and modes of storage of documents;
- types of reference and search tools of the archive;
– basics of economic and financial management;
– the procedure for concluding and executing contracts and government contracts;
– fundamentals of labor legislation;
– wage systems and forms financial incentives;
– basics of labor organization and management;
- the procedure for compiling planning and reporting documentation;
– prospects for the development of the archive industry;
- domestic and Foreign experience in the field of archiving;
- the basics of documentation support for management;
– modern information Technology;
– Labor regulations;
– rules and regulations of labor protection, safety and fire protection.
1.6. The director of the archive reports to the general director.
1.7. During the absence of the director of the archive (vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner.
2. JOB RESPONSIBILITIES
The archivist is responsible for:
2.1. Lead:
- activities of the archive;
- development of development programs and plans for the work of the archive;
– work to improve the structure of the archive and the organization of work of employees.
2.2. Arrange:
– implementation of development programs and work plans of the archive;
– preparation and submission of planning and reporting documentation;
- mobilization preparation of the archive, the development and implementation of measures for the shelter and evacuation of documents in special periods, the rescue of documents in emergency situations;
- certification of employees, make appointments, placement of personnel;
- introduction of automated archival technologies into the work of the archive;
– coordinated work of structural divisions and production groups of the archive in order to create the most favorable conditions for the storage, accounting and use of documents.
2.3. Dispose of financial resources archive, providing savings in the expenditure of funds, their effective and targeted use.
2.4. Represent the interests of the archive in relations with Russian and foreign legal and individuals sign contracts and government contracts.
2.5. Carry out activities for the effective use of established wage systems, rational spending of the fund wages and timely settlements with archive staff.
2.6. Take action:
- to provide the archive with qualified personnel, rational use and the development of their professional knowledge and experience, the systematic improvement of the qualifications of employees, the creation of favorable working conditions, compliance with the requirements of labor legislation, production and labor discipline;
- on the introduction into practice of rational forms and methods of work, the development of the material and technical base of the archive.
2.7. Ensure proper technical operation buildings and premises of the archive, compliance with the archive protection regime, labor protection and fire safety rules.
2.8. Participate in the work of expert (expert-verification, expert-methodological) commissions, head the scientific (scientific and technical) council, directorate and other collegiate bodies of the archive.
3. RIGHTS
The director of the archive has the right:
3.1. Get acquainted with the design decisions of the management regarding its activities.
3.2. Make proposals for improving the work related to the responsibilities provided for in this instruction.
3.3. Within its competence, report to the immediate supervisor about the shortcomings identified in the course of the performance of official duties, and make proposals for their elimination.
3.4. Require management to assist in the performance of their duties and rights.
3.5. Request personally or through the immediate supervisor information and documents necessary for the performance of their duties.
3.6. Involve employees of all (individual) structural units in solving the tasks assigned to him.
3.7. Distribute responsibilities among archive employees, draw up job descriptions, monitor their implementation.
3.8. Prepare offers:
- on the encouragement of archive employees who have distinguished themselves in resolving issues within their competence;
EKSD 2018. Edition dated April 9, 2018
To search for approved professional standards of the Ministry of Labor of the Russian Federation, use reference book of professional standards
Head of the archive (head of the archive department) of the municipality, department, organization
Job responsibilities. Supervises the work of the archive (archival department) of the municipality, department, organization (hereinafter referred to as the archive). Develops development programs and plans for the work of the archive. Supervises the preparation of draft normative documents regulating the activities of the archive. Organizes the development of methodological documents in order to improve the work of the archive, controls their implementation in practice. Maintains the main records of the archive. Organizes and coordinates the work of specialists to ensure the safety of archive documents and their rational placement. Monitors compliance regulatory conditions and modes of document storage. Carries out work on checking the availability and physical condition of documents, selecting them for restoration, disinfection, disinfestation, insurance copying and binding, controls the quality of their implementation. Carries out registration and search of undiscovered files of the archive, identification and accounting of especially valuable documents. Compiles lists of legal entities and individuals who are sources of archive acquisition. Conducts negotiations with non-governmental organizations and individuals as potential sources of recruitment. Provides methodological and practical help in office work to structural divisions of the administration of the municipality, departments, organizations or organizations - sources of archive acquisition. Accepts documents for permanent, temporary and depositary storage. Organizes work expert commission. Organizes the selection and transfer of documents for permanent storage. Keeps records of documents temporarily stored in organizations - sources of archive acquisition. Carries out control over documents stored in the structural subdivisions of the administration of the municipality, departments, organizations. Participates in the conclusion and implementation of agreements with organizations on streamlining documents and providing them with other paid services. Participates in the preparation of agreements on cooperation and coordination of the activities of the administration of the municipality and authorized body executive power of the subject of the Russian Federation in the field of archiving. Ensures the conclusion of agreements on cooperation between the administration of the municipality and organizations of federal property, property of the subject of the Russian Federation and private property in matters related to the competence of the archive. Organizes and conducts work on the scientific description of archive documents, the improvement and processing of inventories, the creation and maintenance of catalogs and databases. Carries out thematic development of documents of archive funds. Organizes and prepares reference and information publications on the composition and content of archive documents. Promotes the introduction of automated archival technologies into the work of the archive. Carries out analysis, accounting of the state and efficiency of the use of reference and search tools of the archive. Provides access for consumers of documentary information to reference and search tools of the archive. Ensures the use of archive documents, including executing requests received by the archive different nature. Organize exhibitions of documents. Prepares materials for compilation of collections of documents, their use in periodicals and media mass media. Organizes the work of the archive reading room. Interacts with the museums of the municipal district (urban district) in holding local history information events. Participates in the mobilization preparation of the archive, the implementation of measures for the shelter and evacuation of documents in a special period, the rescue of documents in emergency situations. Contributes to the introduction of modern scientific and methodological developments into practice.
Must know: laws and other regulatory legal acts of the Russian Federation regulating relations in the field of archiving, regulatory and methodological documents relating to the activities of the archive, the composition and content of the complex of documents stored in the archive, standards for the conditions and modes of storage of documents, types of reference and search tools of the archive, fundamentals labor legislation, the basics of labor organization and management, the procedure for compiling planning and reporting documentation, domestic and foreign experience in the field of archiving and document management, the basics of documentation support for management, the basics of application computer technology, internal labor regulations, labor protection and fire safety rules.
Qualification requirements. Higher professional education in the field of study (specialty) "Historical and Archival Studies", "Document Science and Documentation Management", "Document Science and Archiving", "History" and work experience in the direction of professional activity with qualifications (degrees) "Master" and "Specialist" "- not less than 2 years, with the qualification (degree) "bachelor" - not less than 3 years or higher professional education, additional professional education in the field of study (specialty) "Historical and archival science", "Document science and documentation support of management", "Document science and archival science", "History" and work experience in the direction of professional activity with the qualification (degree) "master" and "specialist" - at least 3 years, with the qualification (degree) "bachelor" - at least 4 years.
Jobs for the position of Head of the archive (head of the archive department) of the municipality, department, organization according to the all-Russian database of vacancies
Compiled in _____ copies. I approve _______________________________ (initials, surname) _________________________________ _______________________________ (name of employer, (head or other person, _________________________________ _______________________________ its organizational and legal authority to approve _________________________________ _______________________________ form, address, phone number, job description address) _________________________________ e-mail, OGRN, TIN / KPP) " __ "___________ ____"__"___________ ____ N _______ M.P.
JOB INSTRUCTIONS for the head (chief) of the technical archive
This job description has been developed and approved on the basis of employment contract with the head (head) of the technical archive and in accordance with the provisions Labor Code RF and other normative acts regulating labor relations.
1. GENERAL PROVISIONS
1.1. This job description defines functional responsibilities, the rights and responsibilities of the head (chief) of the technical archive.
1.2. The head (head) of the technical archive belongs to the category of managers.
1.3. The head (head) of the technical archive is appointed to the position and dismissed in accordance with the procedure established by the current labor legislation by order of the head of the organization.
1.4. The head (head) of the technical archive reports directly to _______________.
1.5. A person with a higher professional education and work experience in the specialty of at least 3 years or a secondary vocational education and work experience in the specialty of at least 5 years is appointed to the position of head (head) of the technical archive.
1.6. The head (head) of the technical archive should know:
Guiding materials of archival bodies regulating the work of archives of institutions (organizations);
The current material classification system and technical documentation;
State standards for technical documentation;
Regulations, instructions and others regulations in archiving;
Registration procedure and recovery methods technical documents;
Fundamentals of office work;
Fundamentals of economics, organization of labor and organization of production;
Basics of labor legislation;
Rules and norms of labor protection.
1.7. In his activities, the head (head) of the technical archive is guided by:
Internal labor regulations;
Orders and instructions of the head of the organization and the immediate supervisor;
this job description;
Rules for labor protection, industrial sanitation and fire safety.
1.8. During the period of temporary absence of the head (head) of the technical archive, his duties are assigned to _______________.
2. JOB RESPONSIBILITIES
Head (head) of the technical archive:
2.1. Organizes the work of the technical archive, ensures the reception, registration, systematization and storage of drawings, projects, scientific and technical reports, microfilms and other documentary materials and technical documentation related to the conduct of research assigned to the organization, development, as well as the use of their results in production.
2.2. Carries out systematic control over the timely delivery of technical documents to the archive by the departments of the organization and the correctness of their execution.
2.3. Provides holding peer review and selection of materials not subject to storage, in accordance with applicable regulations.
2.4. Supervises the work on compiling the nomenclature of cases, catalogs, file cabinets and other reference apparatus that facilitate the accounting, selection and study of materials in the technical archive.
2.5. Provides methodological assistance to the departments of the organization in the correct formation and execution of cases, as well as systematic control over their timely delivery to the archive.
2.6. Organizes the selection and issuance of documents to employees, the preparation of the necessary certificates according to the data available in the archive materials, as well as the distribution of copies in the prescribed manner upon requests received.
2.7. Monitors the state of documents, their safety, timely restoration and replacement.
2.8. Supervises the staff of the technical archive.
3. RIGHTS
The head (head) of the technical archive has the right to:
3.1. Get acquainted with the draft decisions of the head of the organization regarding the activities of the headed unit.
3.2. Participate in the discussion of issues related to their official duties.
3.3. Submit proposals to the head of the organization to improve the activities of the headed unit.
3.4. Liaise with the heads of other structural divisions of the organization.
3.5. Sign (vise) documents within their competence.
3.6. Make proposals to the management of the organization on encouraging distinguished employees, imposing penalties on violators of production and labor discipline.
3.7. Require the head of the organization to assist in the performance of their duties and rights.
4. RESPONSIBILITY
The head (head) of the technical archive is responsible for:
4.1. For failure to perform or improper performance of their duties stipulated by this job description - in accordance with the current labor legislation.
4.2. For offenses committed during the period of its activities - in accordance with the current civil, administrative and criminal legislation of the Russian Federation.
4.3. For causing material damage - in accordance with the current legislation of the Russian Federation.
5. WORKING CONDITIONS
5.1. The mode of operation of the head (chief) of the technical archive is determined in accordance with the Internal Labor Regulations established in the organization.
5.2. In connection with the production need, the head (head) of the technical archive may go on business trips (including local ones).
5.3. To solve operational issues related to the provision of production activities, the head (head) of the technical archive may be allocated service vehicles.
The job description was developed on the basis of ______________________________ ________________________________________________________________________________. (name, number and date of the document) Head of the structural unit _____________________________ _____________________ (initials, surname) (signature) "__" ___________ ____ d. Agreed: legal service _____________________________ _____________________ (initials, surname) (signature) "__"___________ ____
