Rules for maintaining work books for children's music schools. Instructions for filling out labor

To date, labor is the main document confirming the length of service and disclosing professional path worker. It is on the basis of this document that they look at the length of service, calculate compensation and other payments, fix incentives and awards with which the employer encourages his employee for conscientious performance of official duties.

What rules to follow

The order of maintenance, filling and storage is discussed in detail in the following documents:

The procedure for providing employers with work book forms and inserts in the work book, approved by Order of the Ministry of Finance of the Russian Federation of December 22, 2003 No. 117n.

The procedure for applying for employment

What information should be entered in the work book

General requirements

Requirements
Numbering of sections through	Each entry has its own sequential number, violation of the sequence is considered an error and changes must be made.
Date format fixed	Only Arabic numerals are allowed in the format day, month, year (05/12/2019 - correct, May 12, 2020 - incorrect).
By what means to contribute	Information is entered only with pens with black, purple or blue ink, the pen can only be ballpoint, gel and fountain.
Is it possible to use stamps and seals	Allowed when using a stamp with the name of the organization. In general, this issue is not regulated at the level of the law, except for the case of issuing an insert in the labor.
What language is the information entered in?	The official language is Russian, but national republics accompanying entries in their own language are allowed.
Deadlines for entering information	No later than 7 days after the start labor activity, while labor starts for each employee who has worked more than five days.
How to get acquainted with the records	All records of the employee must be introduced under the signature in the personal card, where the records are duplicated. An employee puts his signature only upon dismissal.
How to fix bugs	Depends on the section. On the title page, corrections are made through a strikethrough, in the section "Information about the work" a strikethrough is prohibited, here the entry is invalidated.

Front page

This includes the personal data of the owner of the work book:

FULL NAME.;
date of birth;
information about education;
profession;
speciality.

All information is entered on the basis of documents provided by the employee. Instructions for conducting work books 2020 did not add any new information. Information from the words of the employee is not entered. After filling personnel worker who entered the information, puts his signature and passes labor worker so that he checks if everything is entered correctly. If everything is correct, then the employee puts his signature. If errors or inaccuracies are made, the form must be destroyed. In this case, it will start new form labor, but the employee will not pay anything for it, because the mistake was made by the employer.

Job details

This section provides information on:

about hiring;
promotion;
transfers (permanent);
assignment of ranks;
about dismissal.

All information is entered in strict accordance with the wording specified in the employee's employment contract and the corresponding order. With each entry made about work activities, about transfer and dismissal, the employer is obliged to familiarize its owner against the signature in his personal card.

Information about awards

In fact, it is not much different from the previous section, but there are some nuances. This section contains information about the award:

state awards;
honorary degrees, badges, badges, diplomas;
other types of incentives provided for by a particular employer.

Information about cash bonuses that are of a regular nature is not included in this section.

General procedure for maintaining and storing

According to the rules, the responsibility for the safety of labor forms lies with the employer. He is also assigned an employee responsible for maintaining the forms (at least two, so that there is a possibility of replacement). Such a decision is made by order.

Order on maintaining work books, sample

Each organization must purchase blank documents for its own purposes. They can be stored in the personnel department and are issued when registering employees who are employed for the first time, as well as if it is necessary to issue a duplicate. All forms are subject to strict accounting and are stored in accordance with the rules.

To account for the TC, it is necessary to keep two books:

an income and expense book for accounting for shopping malls and inserts in them (maintained by the company's accounting department). It contains information regarding the use of forms, indicating the series and number of each document;
(it is managed by the personnel department). It registers all documents accepted for storage from employees during employment and dismissal, indicating the series and number.

Employee books and inserts should be kept in a safe in the Human Resources Department to ensure their safety.

The shopping mall is kept by the manager until the day with the employee. In some cases, a citizen for presentation in Pension Fund or bodies social protection. The owner is responsible for its storage at this time.

Rules for issuing copies of work books

By general rule, at the written request of the employee, the administration is obliged to make a copy of the work book and issue it to the employee within three days from the date of application. The copy is certified by a record, the seal of the organization (if any) and a signature with a transcript of the responsible personnel officer.

MINISTRY OF LABOR AND SOCIAL DEVELOPMENT OF THE RUSSIAN FEDERATION

RESOLUTION

On approval of the Instructions for filling out work books

Document as amended by:
(Official Internet portal of legal information www.pravo.gov.ru, November 16, 2016, N 0001201611160014).
____________________________________________________________________

According to (Collection of Legislation Russian Federation, 2003, N 16, art. 1539) Ministry of Labor and social development Russian Federation

decides:

1. Approve:

Instructions for filling out work books in accordance with Appendix No. 1;

the form of the income and expense book for accounting for the forms of the work book and the insert in it in accordance with Appendix No. 2;

the form of the book of accounting for the movement of work books and inserts in them in accordance with Appendix N 3.

2. Recognize as not valid on the territory of the Russian Federation:

resolution of the State Labor Committee of June 20, 1974 N 162 "On approval of the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations";

resolution of the USSR State Labor Committee of August 2, 1985 N 252 "On the introduction of amendments and additions to the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations, approved by the resolution of the State Labor Committee of June 20, 1974 N 162";

Decree of the USSR State Labor Committee of March 31, 1987 N 201 "On the introduction of amendments to the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations";

paragraph 2 of the Decree of the State Committee for Labor of the USSR of August 15, 1990 N 332 "On declaring invalid and amending the decisions of the State Committee for Labor on issues of part-time work";

Decree of the USSR State Labor Committee of October 19, 1990 N 412 "On Amending the Instruction on the Procedure for Maintaining Labor Books at Enterprises, Institutions and Organizations, approved by the Decree of the State Labor Committee of June 20, 1974 N 162 (as amended by the resolution of the USSR State Labor Committee of August 2, 1985 N 252)" .

Minister
labor and social development
Russian Federation
A.Pochinok

Registered
at the Ministry of Justice
Russian Federation
November 11, 2003,
registration N 5219

Appendix N 1. Instructions for filling out work books

This Instruction, in accordance with paragraph 13 of the Rules for maintaining and storing work books, making blank work books and providing employers with them (hereinafter referred to as the Rules for maintaining work books), approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books", establishes the procedure for filling out work books, inserts in them, duplicates of work books (hereinafter referred to as work books).

1. General Provisions

1.1. Date entries in all sections of work books are made Arabic numerals(day and month in two digits, year in four digits). For example, if an employee was hired on September 5, 2003, an entry is made in the work book: "09/05/2003".

Entries are made neatly, with a fountain or gel pen, rollerball pen (including ballpoint), light-resistant ink (paste, gel) in black, blue or purple and without any abbreviations. For example, it is not allowed to write "pr." instead of "order", "disp." instead of "instruction", "trans." instead of "translated", etc.

1.2. In the sections "Information about the work" and "Information about the award" of the work book, it is not allowed to cross out previously made inaccurate, incorrect or other invalid entries.

For example, if it is necessary to change a specific employment record in the "Employment Details" section, after the corresponding last entry in this section, the subsequent serial number, the date of the entry is indicated, in column 3 the entry is made: "The entry for the number such and such is invalid." After that, the correct entry is made: "Accepted by such and such a profession (position)" and column 4 repeats the date and number of the order (order) or other decision of the employer, the entry from which was incorrectly entered in the work book, or the date and number of the order are indicated ( order) or other decision of the employer, on the basis of which the correct entry is made.

In the same manner, an entry on dismissal, transfer to another permanent job in case of recognition of the illegality of the dismissal or transfer by the employer, the control and supervisory authority, the review body labor disputes or by the court and reinstatement in the previous job or change the wording of the reason for dismissal. For example: "The entry for the number such and such is invalid, restored to the previous job." When the wording of the reason for dismissal is changed, an entry is made: "The entry for the number such and such is invalid, dismissed (the new wording is indicated)". In column 4, a reference is made to the order (instruction) or other decision of the employer to reinstate at work or change the wording of the reason for dismissal.

If there is an entry in the work book about dismissal or transfer to another permanent job, subsequently recognized as invalid, a duplicate of the work book is issued upon a written application of the employee without making an entry declared invalid. At the same time, in the upper right corner of the first page of the duplicate work book, an inscription is made: "Duplicate". On the first page (title page) of the previous work book, it is written: "A duplicate was issued instead" indicating its series and number.

2. Filling in information about the employee

2.1. The information about the employee provided for by the Rules for maintaining work books, indicated on the first page (title page) of work books, is filled in as follows:

surname, name and patronymic are indicated in full, without abbreviation or replacement of the name and patronymic with initials, the date of birth is recorded in full (day, month, year) on the basis of a passport or other identification document (for example, a military ID, foreign passport, driver's license, etc. .);

a record of education (basic general, secondary general, primary vocational, secondary vocational, higher professional and postgraduate professional) is carried out only on the basis of properly certified documents (certificate, certificate, diploma, etc.);

a record of incomplete education of the appropriate level can be made on the basis of the submitted duly certified documents (student card, record book, certificate educational institution and so on.);

the profession and/or specialty are indicated on the basis of documents on education, qualifications or the availability of special knowledge (when applying for a job requiring special knowledge or special training) or other properly executed documents.

2.2. After indicating the date of filling out the work book, the employee certifies with his signature on the first page (title page) of the work book that the information entered is correct.

first page ( title page) the work book is also signed by the person responsible for issuing work books, after which the seal of the organization (stamp of the personnel service) (if any) is affixed, in which the work book was first filled out.
by order of the Ministry of Labor of Russia dated October 31, 2016 N 588n.

2.3. Changes in records in work books about last name, first name, patronymic and date of birth are made on the basis of a passport, birth certificate, marriage, divorce, change of last name, first name, patronymic and other documents and with reference to their number and date.

These changes are made on the first page (title page) of the work book. The former surname or first name, patronymic, date of birth is crossed out with one line and new data is recorded. Links to the relevant documents are made on the inside cover of the work book and are certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service) (if there is a seal).
(Paragraph as amended, put into effect on November 27, 2016 by order of the Ministry of Labor of Russia dated October 31, 2016 N 588n.

2.4. Change (addition) on the first page (title page) of the work book of entries on new education, profession, specialty received is carried out by supplementing existing entries (if they already exist) or filling in the corresponding lines without crossing out previously made entries.

3. Filling in job details

3.2. If during the work of the employee the name of the organization changes, then a separate line in column 3 of the section "Information about work" of the work book is written about this: "Organization such and such from such and such date was renamed to such and such", and in column 4 it is affixed the basis for renaming is an order (instruction) or other decision of the employer, its date and number.

3.3. In the work books of persons who have served their sentence in the form of correctional labor, an entry on the non-inclusion of the time of work during the period of serving the sentence in the continuous length of service is made as follows. In the section "Information about work" of the work book in column 1, the serial number of the entry is put, in column 2 - the date of the entry; in column 3, an entry is made: "The time of work from such and such a date (day, month, year) to such and such a date (day, month, year) is not counted as continuous work experience." Column 4 indicates the basis for making an entry in the work book - an order (instruction) or other decision of the employer (issued in accordance with the verdict (determination) of the court), its date and number.

3.4. When restoring the continuous work experience in accordance with the established procedure, an entry is made in the work book of the employee at the last place of work in column 3 of the section "Information about work": "The continuous work experience was restored from such and such a date, month, year", in column 4 a reference is made to the corresponding name of the document on the basis of which the entry was made, with reference to its date and number.

4. Filling in information about the award

The procedure for entering information about the award is as follows: in column 3 of the section "Information about the award" of the work book, the full name of the organization, as well as the abbreviated name of the organization (if any) are indicated in the form of a heading; below in column 1 is the serial number of the entry (numbering that increases throughout the entire period of the employee's labor activity); column 2 indicates the date of the award; column 3 records who awarded the employee, for what achievements and what award; column 4 indicates the name of the document on the basis of which the entry was made, with reference to its date and number.

5. Filling in information about the dismissal (termination of the employment contract)

5.1. Letter of resignation (termination employment contract) in the work book of the employee is made in the following order: in column 1 the serial number of the entry is put; column 2 indicates the date of dismissal (termination of the employment contract); in column 3, an entry is made about the reason for dismissal (termination of the employment contract); column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number.

The date of dismissal (termination of the employment contract) is the last day of work, unless otherwise provided by federal law, the employment contract or an agreement between the employer and the employee.

For example, when an employment contract with an employee is terminated due to a reduction in the staff, October 10, 2003 is determined as the last day of his work. The following entry must be made in the work book of the employee: in column 1 of the section "Information about work" the serial number of the entry is put, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: paragraph 2 ", column 4 indicates the date and number of the order (instruction) or other decision of the employer on dismissal.

5.2. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (with the exception of cases of termination of an employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (paragraphs 4 and 10 of this article), an entry on dismissal is made in the work book ( termination of the employment contract) with reference to the relevant paragraph of this article.

For example: "Fired by agreement of the parties, paragraph 1" or "Dismissed by own will, paragraph 3 of Article 77 of the Labor Code of the Russian Federation ".

5.3. When terminating an employment contract at the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81 of the Labor Code of the Russian Federation or other grounds for terminating the employment contract at the initiative of the employer, provided for by law.

For example: "Dismissed in connection with the liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation" or "Dismissed in connection with the termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation".

5.4. Upon termination of the employment contract due to circumstances beyond the control of the parties, an entry is made in the work book on the grounds for termination of the employment contract with reference to the relevant paragraph.

For example: "Fired due to non-election to the position, paragraph 3 of Article 83 of the Labor Code of the Russian Federation" or "Employment contract terminated due to the death of the employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation".

5.5. Upon termination of an employment contract on additional grounds provided for by the Labor Code of the Russian Federation or other federal laws, entries on dismissal (termination of the employment contract) are made in the work book with reference to the relevant article of the Labor Code of the Russian Federation or other federal law.

For example: "Fired due to re-employment during the year gross violation of the charter of an educational institution, paragraph 1 of article 336 of the Labor Code of the Russian Federation "or" Dismissed due to reaching the age limit established for filling a public position public service, paragraph 2 (1) of Article 25 of the Federal Law of July 31, 1995 N 119-FZ "On the Fundamentals of the Civil Service of the Russian Federation" .

5.6. When terminating an employment contract at the initiative of an employee for reasons to which the law relates the provision of certain benefits and benefits, an entry on dismissal (termination of the employment contract) is made in the work book indicating these reasons. For example: "Fired of her own free will in connection with the transfer of her husband to work in another locality, paragraph 3 of Article 77 of the Labor Code of the Russian Federation" or "Fired of her own free will in connection with the need to care for a child under the age of 14, paragraph 3 of the article 77 of the Labor Code of the Russian Federation".

6. Features of filling in information about the dismissal (termination of the employment contract) and admission (appointment) to work in connection with the transfer of the employee to another permanent job to another employer (to another organization) or his transfer to elective work (position)

6.2. Upon dismissal (termination of an employment contract) in connection with the transfer of an employee to an elective job (position) to another employer (to another organization), an entry is made in the work book: "Dismissed in connection with the transfer to an elective job (position) in (the name of the organization is indicated) , paragraph 5 of Article 77 of the Labor Code of the Russian Federation ".

At a new place of work after instructions full name elected body, as well as the abbreviated name of the elected body (if any), in column 3 of the section "Information about work" of the work book, an entry is made about what job (position) the employee was elected to, and column 4 indicates the decision of the elected body, date and acceptance number.

7. Features of filling out a duplicate work book

7.1. A duplicate of the work book is filled in in accordance with sections 1 - 6 of this Instruction.

7.2. If an employee before entering this organization(To this employer) has already worked, then when filling out a duplicate work book in the section "Information about work" in column 3, first of all, an entry is made about the total and / or continuous work experience as an employee before entering this organization (to this employer), confirmed by the relevant documents .

The total work experience is recorded in total, that is, the total number of years, months, days of work is indicated without specifying which employer, in what periods of time and in what positions the owner of the work book worked in the past.

After that, the total and / or continuous work experience, confirmed by properly executed documents, is recorded for individual periods of work in the following order: column 2 indicates the date of employment; column 3 contains the name of the organization (employer) where the employee worked, as well as the structural unit and work (position), specialty, profession, indicating the qualification for which the employee was hired.

If the submitted documents confirm that the employee was transferred to another permanent job in the same organization (with the same employer), then a corresponding entry is also made about this.

Then, column 2 indicates the date of dismissal (termination of the employment contract), and column 3 - the reason (reason) for dismissal, if the document submitted by the employee contains such data.

In the event that the documents do not fully contain the above information about work in the past, only the information available in the documents is entered into the duplicate of the work book.

Column 4 indicates the name, date and number of the document on the basis of which the corresponding entries in the duplicate were made. Original documents confirming the length of service, after making copies of them and duly certifying them by the employer, or personnel service returned to their owner. The employer is obliged to assist the employee in obtaining documents confirming the length of service of his work prior to employment with this employer.

Appendix N 2


From whom received	Basic ing
or who is released	(name- innovation	Quantity		Amount (rub.)	Quantity		Amount (rub.)
	document, N and date)		inserts (series and number)		work books (series and number)	inserts (series and number)

Appendix N 3. The form of the book of accounting for the movement of work books and inserts in them

Date of employment, filling out a work book or an insert in it

Surname, name and patronymic of the owner
labor ring

Series and work number
howling books or

Must-
ness, profession, specialty

Name-
place of work (with indication
niem

Date and N of the order (order-
zheniya) or otherwise

Receipt of responsible
face, at-
who has taken or

Received for filling
unemployed
high books

date of issue
on the hands of labor
howl books

Work receipt-
nick in the semi-
work book

deposits-
sha into her

an employee who has submitted a work book or for whom a work book or an insert in it is filled out

structure
tour subsection
leniya) where the employee is accepted

work solutions
the body on the basis of which the employee was hired

filling-
our work book

or deposits
shea in them (rub.)

upon dismissal
nenie (stop-
labor contract)

Revision of the document, taking into account
changes and additions prepared
JSC "Kodeks"

In accordance with the Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books" (Collected Legislation of the Russian Federation, 2003, N 16, Art. 1539) Ministry of Labor and Social Development of the Russian Federation decides:

1. Approve:

Instructions for filling out work books in accordance with Appendix No. 1;

the form of the income and expense book for accounting for the forms of the work book and the insert in it in accordance with Appendix No. 2;

the form of the book of accounting for the movement of work books and inserts in them in accordance with Appendix N 3.

2. Recognize as not valid on the territory of the Russian Federation:

Decree of the State Labor Committee of June 20, 1974 N 162 "On approval of the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations";

Decree of the State Committee for Labor of the USSR of August 2, 1985 N 252 "On the introduction of amendments and additions to the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations, approved by the Decree of the State Committee of Labor of June 20, 1974 N 162";

Decree of the State Committee for Labor of the USSR of March 31, 1987 N 201 "On making additions to the Instruction on the procedure for maintaining work books at enterprises, institutions, organizations";

paragraph 2 of the Decree of the State Committee for Labor of the USSR of August 15, 1990 N 332 "On recognizing as invalid and amending the decisions of the State Committee for Labor on issues of combination employment";

Decree of the USSR State Labor Committee of October 19, 1990 N 412 "On Amending the Instruction on the Procedure for Maintaining Labor Books at Enterprises, Institutions and Organizations, approved by the Decree of the State Labor Committee of June 20, 1974 N 162 (as amended by the resolution of the USSR State Labor Committee of August 2 1985 N 252)".

Minister of Labor and Social Development
Russian Federation
A. Pochinok

Appendix No. 1

Instructions for filling out work books

This Instruction, in accordance with paragraph 13 of the Rules for maintaining and storing work books, preparing blank work books and providing employers with them (hereinafter referred to as the Rules for maintaining work books), approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books", establishes the procedure for filling out work books, inserts in them of duplicate work books (hereinafter referred to as work books).

1. General Provisions

Entries are made neatly, with a fountain or gel pen, rollerball pen (including ballpoint), light-resistant ink (paste, gel) in black, blue or purple and without any abbreviations. For example, it is not allowed to write "pr." instead of "order", "disp." instead of "instruction", "trans." instead of "translated", etc.

1.2. In the sections "Information about the work" and "Information about the award" of the work book, it is not allowed to cross out previously made inaccurate, incorrect or other invalid entries.

For example, if it is necessary to change a specific employment record in the "Employment Details" section, after the corresponding last entry in this section, the subsequent serial number, the date of the entry is indicated, in column 3 the entry is made: "The entry for the number such and such is invalid." After that, the correct entry is made: "Accepted by such and such a profession (position)" and column 4 repeats the date and number of the order (order) or other decision of the employer, the entry from which was incorrectly entered in the work book, or the date and number of the order are indicated ( order) or other decision of the employer, on the basis of which the correct entry is made.

In the same manner, the record of dismissal, transfer to another permanent job is invalidated if the dismissal or transfer is recognized as illegal by the employer, the supervisory authority, the labor dispute resolution body or the court and reinstatement at the previous job or changing the wording of the reason for dismissal. For example: "The entry for the number such and such is invalid, restored to the previous job." When the wording of the reason for dismissal is changed, an entry is made: "The entry for the number such and such is invalid, dismissed (the new wording is indicated)". In column 4, a reference is made to the order (instruction) or other decision of the employer to reinstate at work or change the wording of the reason for dismissal.

If there is an entry in the work book about dismissal or transfer to another permanent job, subsequently recognized as invalid, a duplicate of the work book is issued upon a written application of the employee without making an entry declared invalid. At the same time, in the upper right corner of the first page of the duplicate work book, an inscription is made: "Duplicate". On the first page (title page) of the previous work book, it is written: "A duplicate was issued instead" indicating its series and number.

2. Filling in information about the employee

2.1. The information about the employee provided for by the Rules for maintaining work books, indicated on the first page (title page) of work books, is filled in as follows:

surname, name and patronymic are indicated in full, without abbreviation or replacement of the name and patronymic with initials, the date of birth is recorded in full (day, month, year) on the basis of a passport or other identification document (for example, a military ID, foreign passport, driver's license, etc. .);

record of education (basic general, secondary general, primary vocational, secondary vocational, higher professional and postgraduate vocational education) is carried out only on the basis of properly certified documents (certificate, certificate, diploma, etc.);

a record of incomplete education of the appropriate level can be made on the basis of the submitted duly certified documents (student card, grade book, certificate of an educational institution, etc.);

the profession and/or specialty are indicated on the basis of documents on education, qualifications or the availability of special knowledge (when applying for a job requiring special knowledge or special training) or other properly executed documents.

2.2. After indicating the date of filling out the work book, the employee certifies with his signature on the first page (title page) of the work book that the information entered is correct.

The first page (title page) of the work book is also signed by the person responsible for issuing work books, after which the seal of the organization (stamp of the personnel service) in which the work book was filled out for the first time is affixed.

These changes are made on the first page (title page) of the work book. The former surname or first name, patronymic, date of birth is crossed out with one line and new data is recorded. Links to the relevant documents are made on the inside cover of the work book and are certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service).

3. Filling in job details

Under this heading in column 1 the serial number of the entry being made is put, in column 2 the date of employment is indicated.

In column 3, an entry is made about acceptance or appointment to a structural unit of the organization indicating its specific name (if the condition for working in a specific structural unit is included in the employment contract as essential), the name of the position (job), specialty, profession, indicating qualifications, and column 4 contains the date and number of the order (instruction) or other decision of the employer, according to which the employee was hired. Records about the title of the position (job), specialty, profession, indicating qualifications are made, as a rule, in accordance with the organization's staffing table. If, in accordance with federal laws, the provision of benefits or restrictions is associated with the performance of work in certain positions, specialties or professions, then the names of these positions, specialties or professions and the qualification requirements for them must correspond to the names and requirements provided for by the relevant qualification reference books.

Changes and additions made in accordance with the established procedure to the qualification reference books, the staffing table of the organization are brought to the attention of employees, after which appropriate changes and additions are made to their work books on the basis of an order (instruction) or other decision of the employer.

If an employee is assigned a new category (class, category, etc.) during the period of work, then a corresponding entry is made in the prescribed manner.

The establishment of a second and subsequent profession, specialty or other qualification for an employee is noted in the work book indicating the categories, classes or other categories of these professions, specialties or skill levels. For example, a repairman was given the second profession "Electric and gas welder" with the assignment of the 3rd category. In this case, in the work book: in column 1 of the section "Information about work" the serial number of the entry is put, in column 2 the date of establishment of the second profession is indicated, in column 3 the entry is made: "The second profession "Electric and gas welder" was established with assignment of the 3rd category" , column 4 indicates the relevant certificate, its number and date.

At the request of the employee, information about part-time work is recorded in the work book at the place of the main job on the basis of a document confirming part-time work. In column 1 of the section "Information about work" of the work book, the serial number of the entry is put, in column 2 the date of employment as a part-time worker is indicated, in column 3 an entry is made about the acceptance or appointment as a part-time worker in the structural unit of the organization indicating its specific name ( if the condition of working in a particular structural unit is included in the employment contract as an essential one), the name of the position, specialty, profession, indicating qualifications, column 4 indicates the name of the document on the basis of which the entry was made with reference to its date and number. In the same order, a record of dismissal from this job is made.

4. Filling in information about the award

5. Filling in information about the dismissal (termination of the employment contract)

5.1. The record of dismissal (termination of the employment contract) in the work book of the employee is made in the following order: in column 1 the serial number of the record is put; column 2 indicates the date of dismissal (termination of the employment contract); in column 3, an entry is made about the reason for dismissal (termination of the employment contract); column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number.

The date of dismissal (termination of the employment contract) is the last day of work, unless otherwise provided by federal law, the employment contract or an agreement between the employer and the employee.

For example, when an employment contract with an employee is terminated due to a reduction in the staff, October 10, 2003 is determined as the last day of his work. The following entry must be made in the work book of the employee: in column 1 of the section "Information about work" the serial number of the entry is put, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: article 81, paragraph 2 Labor Code Russian Federation", column 4 indicates the date and number of the order (instruction) or other decision of the employer on dismissal.

For example: "Fired by agreement of the parties, paragraph 1 of Article 77 of the Labor Code of the Russian Federation" or "Fired of his own free will, paragraph 3 of Article 77 of the Labor Code of the Russian Federation."

For example: "Dismissed in connection with the liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation" or "Fired in connection with the termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation."

5.4. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book on the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

For example: "Fired due to non-election to the position, paragraph 3 of Article 83 of the Labor Code of the Russian Federation" or "Employment contract terminated due to the death of an employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation."

For example: "Dismissed due to a repeated gross violation of the charter of an educational institution during the year, paragraph 1 of Article 336 of the Labor Code of the Russian Federation" or "Dismissed due to reaching the age limit established for filling a public position in the civil service, paragraph 2 (1) of Article 25 federal law dated July 31, 1995 N 119-FZ "On the fundamentals of the public service of the Russian Federation".

6. Features of filling in information about the dismissal (termination of the employment contract) and admission (appointment) to work in connection with the transfer of the employee to another permanent job to another employer (to another organization) or his transfer to elective work (position)

Upon admission to a new place of work in the employee's work book in column 3 of the "Information about work" section, an entry is made as provided for in paragraph 3.1 of this Instruction, indicating that the employee was accepted (appointed) in the order of transfer.

At the new place of work, after indicating the full name of the elected body, as well as the abbreviated name of the elected body (if any), in column 3 of the section "Information about work" of the work book, an entry is made about what job (position) the employee was elected to, and in column 4 indicates the decision of the elected body, the date and number of its adoption.

7. Features of filling out a duplicate work book

7.1. A duplicate of the work book is filled in in accordance with sections 1-6 of this Instruction.

7.2. If the employee has already worked before joining this organization (to this employer), then when filling out a duplicate work book in the section "Information about work" in column 3, first of all, an entry is made about the total and / or continuous work experience as an employee before entering the this organization (to this employer), confirmed by relevant documents.

The total work experience is recorded in total, that is, the total number of years, months, days of work is indicated without specifying which employer, in what periods of time and in what positions the owner of the work book worked in the past.

After that, the total and / or continuous work experience, confirmed by properly executed documents, is recorded for individual periods of work in the following order: column 2 indicates the date of employment; column 3 contains the name of the organization (employer) where the employee worked, as well as the structural unit and work (position), specialty, profession, indicating the qualification for which the employee was hired.

If the submitted documents confirm that the employee was transferred to another permanent job in the same organization (with the same employer), then a corresponding entry is also made about this.

Then, column 2 indicates the date of dismissal (termination of the employment contract), and column 3 - the reason (reason) for dismissal, if the document submitted by the employee contains such data.

In the event that the documents do not fully contain the above information about work in the past, only the information available in the documents is entered into the duplicate of the work book.

Column 4 indicates the name, date and number of the document on the basis of which the corresponding entries in the duplicate were made. The original documents confirming the length of service, after making copies of them and properly certifying them by the employer or the personnel department, are returned to their owner. The employer is obliged to assist the employee in obtaining documents confirming the length of service of his work prior to employment with this employer.

MINISTRY OF LABOR AND SOCIAL DEVELOPMENT
RUSSIAN FEDERATION

RESOLUTION

ON APPROVAL OF INSTRUCTIONS FOR FILLING OUT WORK BOOK

In accordance with Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books" (Collected Legislation of the Russian Federation, 2003, N 16, Art. 1539), the Ministry of Labor and Social Development of the Russian Federation decides:
1. Approve: Instructions for filling out work books in accordance with Appendix No. 1; the form of the income and expense book for accounting for the forms of the work book and the insert in it in accordance with Appendix No. 2; the form of the book of accounting for the movement of work books and inserts in them in accordance with Appendix No. 3.
2. Recognize as not valid on the territory of the Russian Federation: Decree of the State Labor Committee of June 20, 1974 N 162 "On approval of the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations"; Decree of the USSR State Committee of Labor of August 2, 1985 N 252 " On the introduction of amendments and additions to the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations, approved by the Decree of the State Labor Committee of June 20, 1974 N 162 "; Decree of the USSR State Labor Committee of March 31, 1987 N 201" on the procedure for maintaining work books at enterprises, institutions, organizations "; paragraph 2 of the Resolution of the USSR State Labor Committee of August 15, 1990 N 332 "On recognizing as invalid and amending the resolutions of the State Labor Committee on issues of part-time employment"; Resolution of the USSR State Labor Committee of October 19, 1990 N 412 "On Amendments to the Instruction on the Procedure for Maintaining Labor Books at Enterprises, Institutions and Organizations, approved by the Decree of the State Labor Committee of June 20, 1974 N 162 (as amended by the Decree of the USSR State Committee of Labor of August 2, 1985 N 252)" .

Minister of Labor
and social development
Russian Federation
A.P.POCHINOK

INSTRUCTIONS

FOR COMPLETING WORK BOOK

(as amended by the Order of the Ministry of Labor of Russia dated October 31, 2016 N 588n)

This Instruction, in accordance with paragraph 13 of the Rules for maintaining and storing work books, preparing blank work books and providing employers with them (hereinafter referred to as the Rules for maintaining work books), approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books", establishes the procedure for filling out work books, inserts in them, duplicates of work books (hereinafter referred to as work books).

1.1. Entries of dates in all sections of work books are made in Arabic numerals (day and month - two-digit, year - four-digit). For example, if an employee was hired on September 5, 2003, an entry is made in the work book: "09/05/2003". Entries are made carefully, with a fountain or gel pen, rollerball pen (including ballpoint), light-resistant ink (paste, gel) black, blue or purple and without any abbreviations. For example, it is not allowed to write "pr." instead of "order", "disp." instead of "instruction", "trans." instead of "translated", etc.
1.2. In the sections "Information about work" and "Information about the award" of the work book, it is not allowed to cross out previously entered inaccurate, incorrect or other invalid entries. in this section of the entry, the subsequent serial number, the date of the entry is indicated, in column 3 the entry is made: "The entry for the number such and such is invalid." After that, the correct entry is made: "Accepted by such and such a profession (position)" and column 4 repeats the date and number of the order (order) or other decision of the employer, the entry from which was incorrectly entered in the work book, or the date and number of the order are indicated ( order) or another decision of the employer, on the basis of which a correct entry is made. In the same manner, an entry on dismissal, transfer to another permanent job is invalidated if the dismissal or transfer is recognized as illegal by the employer, the control and supervisory authority, the body for the consideration of labor disputes or court and reinstatement at the previous job or changing the wording of the reason for dismissal. For example: "The entry for the number such and such is invalid, restored to the previous job." When the wording of the reason for dismissal is changed, an entry is made: "The entry for the number such and such is invalid, dismissed (the new wording is indicated)". In column 4, a reference is made to the order (instruction) or other decision of the employer to reinstate at work or change the wording of the reason for dismissal. book without making an entry in it, recognized as invalid. At the same time, in the upper right corner of the first page of the duplicate work book, an inscription is made: "Duplicate". On the first page (title page) of the previous work book, it is written: "A duplicate was issued instead" indicating its series and number.

2. Filling in information about the employee

2.1. The information about the employee provided for by the Rules for maintaining work books, indicated on the first page (title page) of work books, is filled in as follows: the last name, first name and patronymic are indicated in full, without abbreviation or replacement of the first name and patronymic with initials, the date of birth is recorded in full (day, month, year) on the basis of a passport or other identity document (for example, a military ID, a foreign passport, a driver's license, etc.); a record of education (basic general, secondary general, primary vocational, secondary vocational, higher professional and postgraduate professional) is carried out only on the basis of properly certified documents (certificate, certificate, diploma, etc.); an entry on incomplete education of the appropriate level can be made on the basis of the submitted properly certified documents (student card, record book, certificate of an educational institution, etc.) ;profession and / or specialty are indicated on the basis of documents on education, qualifications or the availability of special knowledge (when applying for a job requiring special knowledge or special training) or other properly executed documents.
2.2. After indicating the date of filling out the work book, the employee certifies with his signature on the first page (title page) of the work book that the information entered is correct. ) (if there is a seal), in which the work book was filled out for the first time.
2.3. Changes in records in work books about last name, first name, patronymic and date of birth are made on the basis of a passport, birth certificates, marriage certificates, divorce certificates, changes in last name, first name, patronymic and other documents and with reference to their number and date. changes are made to the first page (title page) of the work book. The former surname or first name, patronymic, date of birth is crossed out with one line and new data is recorded. Links to the relevant documents are made on the inside cover of the work book and are certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service) (if there is a seal).
2.4. Change (addition) on the first page (title page) of the work book of records on new education, profession, specialty received is carried out by supplementing existing records (if they already exist) or filling in the corresponding lines without crossing out previously made records.

3. Filling in job details

3.1. In column 3 of the section "Information about work" of the work book, the full name of the organization, as well as the abbreviated name of the organization (if any) are indicated in the form of a heading. Under this heading, in column 1, the serial number of the entry being made is placed, in column 2, the date of employment is indicated .In column 3, an entry is made about acceptance or appointment to a structural unit of the organization indicating its specific name (if the condition for working in a specific structural unit is included in the employment contract as an essential), the name of the position (job), specialty, profession, indicating qualifications, and column 4 shall contain the date and number of the order (instruction) or other decision of the employer, according to which the employee was hired. Records about the title of the position (job), specialty, profession, indicating qualifications are made, as a rule, in accordance with the organization's staffing table. If, in accordance with federal laws, the provision of benefits or restrictions is associated with the performance of work in certain positions, specialties or professions, then the names of these positions, specialties or professions and the qualification requirements for them must correspond to the names and requirements provided for by the relevant qualification reference books. Changes and additions made in the established manner to the qualification directories, the organization's staffing table are brought to the attention of employees, after which appropriate changes and additions are made to their work books on the basis of an order (instruction) or other decision of the employer. If an employee is assigned a new category (class, category, etc.), then an appropriate entry is made about this in the prescribed manner. The establishment of a second and subsequent profession, specialty or other qualification for an employee is noted in the work book indicating the categories, classes or other categories of these professions, specialties or skill levels. For example, the second profession "Electric and gas welder" was assigned to a repairman with the assignment of 3rd category. In this case, in the workbook in column 1 of the section "Information about work" the serial number of the entry is put, in column 2 the date of establishment of the second profession is indicated, in column 3 the entry is made: "The second profession "Electric and gas welder" was established with the assignment of 3 categories", in column 4 indicates the relevant certificate, its number and date. At the request of the employee, information about part-time work is recorded in the work book at the place of the main job on the basis of a document confirming part-time work. In column 1 of the section "Information about work" of the work book, the serial number of the entry is put, in column 2 the date of employment as a part-time worker is indicated, in column 3 an entry is made about the acceptance or appointment as a part-time worker in the structural unit of the organization indicating its specific name ( if the condition of working in a particular structural unit is included in the employment contract as an essential one), the name of the position, specialty, profession, indicating qualifications, column 4 indicates the name of the document on the basis of which the entry was made, with reference to its date and number. In the same order, a record of dismissal from this job is made.
3.2. If during the work of the employee the name of the organization changes, then a separate line in column 3 of the section "Information about work" of the work book is written about this: "Organization such and such from such and such date was renamed to such and such", and in column 4 it is affixed the basis for renaming is an order (instruction) or other decision of the employer, its date and number.
3.3. In the work books of persons who have served their sentence in the form of correctional labor, an entry on the non-inclusion of the time of work during the period of serving the sentence in the continuous length of service is made as follows. In the "Information about work" section of the work book in column 1, the serial number of the entry is put, in column 2 - the date the entry was made, in column 3 the entry is made: "Working time from such and such a date (date, month, year) to such and such date (day, month, year) is not counted in the continuous length of service. Column 4 indicates the basis for making an entry in the work book - an order (instruction) or other decision of the employer (issued in accordance with the verdict (determination) of the court), its date and number.
3.4. When restoring the continuous work experience in accordance with the established procedure, an entry is made in the work book of the employee at the last place of work in column 3 of the section "Information about work": "The continuous work experience was restored from such and such a date, month, year", in column 4 a reference is made to the corresponding name of the document on the basis of which the entry was made, with reference to its date and number.

4. Filling in information about the award

5. Filling in information about the dismissal (termination of the employment contract)

5.1. An entry on dismissal (termination of an employment contract) in the employee's work book is made in the following order: in column 1, the serial number of the entry is put; column 2 indicates the date of dismissal (termination of the employment contract); in column 3, an entry is made about the reason for dismissal (termination of the employment contract); column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number. an agreement between an employer and an employee. For example, when an employment contract with an employee is terminated due to a reduction in the staff, October 10, 2003 is determined as the last day of his work. The following entry must be made in the work book of the employee: in column 1 of the section "Information about work" the serial number of the entry is put, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: paragraph 2 of Article 81 of the Labor Code of the Russian Federation", column 4 indicates the date and number of the order (instruction) or other decision of the employer to dismiss.
5.2. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (with the exception of cases of termination of an employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (paragraphs 4 and 10 of this article), an entry on dismissal is made in the work book ( termination of the employment contract) with reference to the relevant paragraph of this article. For example: "Fired by agreement of the parties, paragraph 1 of Article 77 of the Labor Code of the Russian Federation" or "Fired of his own free will, paragraph 3 of Article 77 of the Labor Code of the Russian Federation".
5.3. When terminating an employment contract at the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81 of the Labor Code of the Russian Federation or other grounds for terminating the employment contract at the initiative of the employer provided for by law. For example: "Dismissed due to liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation" or "Fired due to termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation".
5.4. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book on the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation. For example: "Fired due to non-election to the position, paragraph 3 of Article 83 of the Labor Code of the Russian Federation" or "The employment contract was terminated due to the death of the employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation".
5.5. Upon termination of an employment contract on additional grounds provided for by the Labor Code of the Russian Federation or other federal laws, entries on dismissal (termination of the employment contract) are made in the work book with reference to the relevant article of the Labor Code of the Russian Federation or other federal law. For example: "Fired due to with a repeated gross violation of the charter of an educational institution during the year, paragraph 1 of Article 336 of the Labor Code of the Russian Federation "or" Dismissed due to reaching the age limit established for filling a public position in the civil service, paragraph 2 (1) of Article 25 of the Federal Law of July 31. 1995 N 119-FZ "On the fundamentals of the public service of the Russian Federation".
5.6. When terminating an employment contract at the initiative of an employee for reasons to which the law relates the provision of certain benefits and benefits, an entry on dismissal (termination of the employment contract) is made in the work book indicating these reasons. For example: "Fired of her own free will in connection with the transfer of her husband to work in another locality, paragraph 3 of Article 77 of the Labor Code of the Russian Federation" or "Fired of her own free will in connection with the need to care for a child under the age of 14, paragraph 3 of the article 77 of the Labor Code of the Russian Federation".

6.1. Upon dismissal (termination of the employment contract) in connection with the transfer of the employee to another permanent job to another employer (to another organization), column 3 of the section "Information about work" of the work book indicates in what order the transfer is carried out: at the request of the employee or with his consent .When hiring for a new place of work in the employee's work book in column 3 of the "Information about work" section, an entry is made as provided for in clause 3.1 of this Instruction, indicating that the employee was accepted (appointed) in the order of transfer.
6.2. Upon dismissal (termination of an employment contract) in connection with the transfer of an employee to an elective job (position) to another employer (to another organization), an entry is made in the work book: "Dismissed in connection with the transfer to an elective job (position) in (the name of the organization is indicated) , paragraph 5 of Article 77 of the Labor Code of the Russian Federation. "At the new place of work, after indicating the full name of the elected body, as well as the abbreviated name of the elected body (if any), in column 3 of the section "Information about work" of the work book, an entry is made on what job (position) the employee was elected, and column 4 indicates the decision of the elected body, the date and number of its adoption.

7. Features of filling out a duplicate work book

7.1. A duplicate of the work book is filled in in accordance with sections 1 - 6 of this Instruction.
7.2. If the employee had already worked before joining this organization (to this employer), then when filling out a duplicate work book in the section "Information about work" in column 3, first of all, an entry is made about the total and / or continuous work experience as an employee until admission to this organization (to this employer), confirmed by relevant documents. The total length of service is recorded in total, that is, the total number of years, months, days of work is indicated without specifying which employer, in what periods of time and in what positions the owner worked in the past work book. After that, the total and / or continuous work experience, confirmed by properly executed documents, is recorded for individual periods of work in the following order: column 2 indicates the date of employment; in column 3, the name of the organization (employer) where the employee worked, as well as the structural unit and work (position), specialty, profession indicating the qualification for which the employee was hired is recorded. If the submitted documents confirm that the employee was transferred to another permanent job in the same organization (with the same employer), then a corresponding entry is also made about this. Then, column 2 indicates the date of dismissal (termination of the employment contract), and column 3 - the reason (reason) for dismissal, if the document submitted by the employee contains such data .In the event that the documents do not fully contain the above information about work in the past, only the information available in the documents is entered in the duplicate of the work book. Column 4 indicates the name, date and number of the document on the basis of which the corresponding entries were made in the duplicate. The original documents confirming the length of service, after making copies of them and properly certifying them by the employer or the personnel department, are returned to their owner. The employer is obliged to assist the employee in obtaining documents confirming the length of service of his work prior to employment with this employer.

FORM
INCOME AND EXPENDITURE BOOK FOR ACCOUNTING FORMS
WORK BOOK AND ITS INSERT

date

From whom received or to whom released

Reason (document name, N and date)

Period

Consumption

number

month

year

Quantity

Amount (rub.)

Quantity

Amount (rub.)

inserts (series and number)

work books (series and number)

inserts (series and number)

Date of employment, filling out a work book or an insert in it

Surname, name and patronymic of the owner of the work book

Series and number of the work book or insert in it

Position, profession, specialty of the employee who has submitted a work book or for whom a work book or an insert into it is filled out

Name of place of work (indicating structural unit) where the employee is admitted

Date and N of the order (instruction) or other decision of the employer, on the basis of which the employee was hired

Receipt of the responsible person who accepted or filled out the work book

Received for completed work books or inserts in them (rub.)

Date of issuance of the work book upon dismissal (termination of the employment contract)

Receipt of the employee in obtaining a work book

number

month

year

Between employers and employees there are labor Relations, fixed in documentary order. Cooperation of the parties is regulated by the legislation of the Russian Federation. Rights and obligations, partnerships, nature of activities are reflected in the employment contract.

At the same time, information about the length of service of the employee, its duration, quality, position held by him and all movements up the career ladder are entered in the work book.

Purpose of the document

A strict reporting document is required for:

displaying the actual activity of a specialist;
informing the owner of the company about the reason for leaving the previous place of work and length of service, as well as about existing reprimands and awards, if any;
realization of existing pension rights in the future.

How to fill out a work book: basic rules

Regardless of what actions are taken in relation to the employee, in the organization the clerk makes all changes to the specialist's book.

The form for accounting for seniority is issued within 7 days from the date of employment, but no later. In the event that a citizen has worked at the enterprise for more than 5 days, then it is considered permanent.

If the employee is also on the staff of another organization, then information about the combination is entered with his consent and on the basis of official documents.

What is displayed in the book

This form is a document of strict puffiness, which must contain the following information:

Information about enrollment in the staff of the enterprise.
Moving up the career ladder.
Service in the ranks of the armed forces and other state structures.
Information about rewards, advanced training, reprimands.
Dates of dismissals of an employee and reasons.

About can be found in the video.

Based on the decree of the Government of Russia, rules have been established that must be strictly observed when entering new information into documents reflecting the experience of their owner:

All entries are made with a blue or black ink pen, and are prohibited.
Information has its own number in order, according to the section.
The title page contains the data of the owner's passport.
Changes that occur throughout the entire period of the specialist’s work are entered on the form no later than a week after the issuance of the director’s order.
In case of dismissal of an employee, information about this is recorded on the last day of his work on the basis of an order.

The document does not display information about monthly bonuses.

Instructions for filling out work books in 2016

The first title page contains general information about the owner of the document, including information about his education. If a specialist for some reason changed his last name, patronymic or first name, then the old one is neatly crossed out, and the new one is indicated next to it.

After entering all the data, the date is put down and certified by the signature of the owner of the form and the employer, as well as the seal of the company.

Entering information about work

The full name of the enterprise is prescribed with the decoding of the abbreviation, then it is indicated:

When a position is vacated by an employee of the enterprise, the principle of filling is practically the same. One difference is that the 3rd column indicates the reason for dismissal on the basis of the existing Labor Code of the Russian Federation.