Covering letter- this is a rationale for the desire of the applicant to work in a particular company.

Most employers do not pay attention to this document.

And all because few of the applicants competently draw up letters.

From how much and how to write correctly, it depends on whether it can encourage a potential employer to open and carefully read the resume.

How to write a cover letter

The text of the letter should be interesting. This is especially true when resumes are sent by students without work experience, pensioners, people with a large gap in work experience. There may be a situation when a person has official experience in one field of activity, and unofficial experience in another.

For example, a person worked as an accountant for several years and trained as a photographer in his spare time.

If you want to change the field of activity and start a career as a photographer, he just needs to supplement his resume with a cover letter.

In this document, he will be able to justify his competence, because official confirmation in work book he doesn't have.

Structure of the letter and required points

What should be written in a cover letter? What to indicate? The cover letter is drawn up in any form. However, it does need to address a few questions:

In order to make a lasting impression, it is important not to forget about the format of the text.

First of all, it should be short and not exceed 2000 characters with spaces.

Employers devote just a few seconds to reading this document. During this time, they should have time to familiarize themselves with all the information you provide.

For many people, it is quite difficult to express thoughts concisely. In such a case, we can recommend that you first write everything that you would like to tell about yourself. After reread the text and retell the longest paragraphs in one single sentence. Leave only the most important.

How to write a cover letter?

Maximum plain language. Avoid long sentences with lots of divisions. Written in business language, so try to use the direct word order, avoid emotionally colored expressions, always refer to the interlocutor as you.

Basic principles of writing a letter

The main purpose of a cover letter is to interest the employer.

In order to successfully cope with this task, it is important to prepare additionally.

Gather as much information as you can about the company you are submitting your resume to.

This will help you to correctly justify why you want to work in this particular place.

We can highlight the main points of writing this document:

1. Write the text correctly. Please read and remove any typographical errors before submitting. Correctly place punctuation marks. Sometimes the reason for refusal can be a single grammatical error.
2. Refrain from mentioning your wages at a previous job.
3. Explain clearly and concisely why you are this vacancy. Perhaps your work experience and professional skills are ideal for working in a vacant position.

   If you are betting on personal qualities, then back up your statements with evidence.

   It can be any evidence of your words: letters, diplomas, certificates. For example: “I am the winner of the regional competition “Seller of the Year”.

4. Try to contact the addressee personally. Usually, when posting a vacancy on various Internet portals, the person responsible for hiring employees for this position is indicated.
5. If there are questionable points in your resume, for example, a long break in work experience, you should not focus on this. If necessary, better explain the situation in person.

How to compose and how to design a cover letter - competently, correctly, effectively

Your text should be not only understandable, but also as convincing as possible.

What to include in a cover letter so that after reading the letter, the employer wants to meet with you?

Use the following tricks:

1. Avoid stamps.

   You can open any online recruitment portal before writing the text and read several resumes of candidates for a similar position.

   Thus, it is easy to weed out all the clichés that are repeated by most applicants.

2. If you're submitting a resume for a creative job, it's a good idea to break away from the strict rules of business writing. For example, when expressing a desire to work as a copywriter, you can safely demonstrate your abilities.

   However, do not assume that a creatively written copy will help you get the desired position.

3. In order to convey your thoughts as convincingly as possible, use the active voice of the verb. Compare two phrases: "I organized the conference" and "I organized the conference." In the first case, you will be perceived as the organizer of the action, and in the second, as a passive participant.
4. Avoid judgmental words. This will help you avoid boasting. Instead of: "I the best worker month”, write: “My monthly sales amounted to 3,000,000 r.”
5. Don't use abstract characteristics. Adjectives such as tall, big, loud, small do not convey an accurate picture. Instead of: “Under my leadership, the store’s revenue has increased significantly,” write: “After my arrival in a managerial position, sales increased from 1,200,000 rubles to 3,000,000 rubles per month.”
6. Use only present or past tense. Avoid the future tense in your text.
7. Attach your photo. It is desirable that only your face is in profile in the picture. A slight smile is acceptable.

Possible errors in the composition of the text

Many, wanting to make the best impression, indicate unnecessary information., neglect business style letters or make themselves look bad.

The following mistakes will help you avoid repeating them.:

• listing your biography;
• arrogance, excessive self-confidence, boasting;
• informal vocabulary;
• too long text;
• confusedly formulated thoughts;
• different formatting styles for cover letters and resumes;
• discrepancies in the data in the letter and resume.

How to write a cover letter to the head of the human resources department - sample

Jewelry company Yakutsk-Zoloto LLC

Yarusheva Anna Mikhailovna

Dear Anna Mikhailovna!

My name is Inna Yurievna. On the Salary portal, I found your vacancy for the position of head of the jewelry department. For this reason, I am sending you my CV.

I have ten years of experience in the jewelry industry. The beginning of my work experience was the position of a seller in the jewelry department. For the last 5 years I have been successfully managing a jewelry salon. Under my leadership, our salon took second place in international competition « The best shop 2015".

I also worked at Jewelery Wholesale Center LLC - I conducted sales trainings for retail stores. The program includes meeting customers in the store, all stages of sales, conflict resolution, signals of readiness to buy, completion of transactions, customer focus.

I would be happy to provide more information about myself at a personal meeting. Thank you for your attention to my letter.

Sincerely, Inna Yurievna

Here is an example of a cover letter.

It maintains the principles, rules and procedure for compiling such documents, as well as the text is well-written.

Writing a cover letter is an important step, give this case as much time as it takes.

You have one chance to make the right impression.

Therefore, do not neglect this opportunity. After writing the text, you can give it to your friends to read.

If they don't show interest, then it's worth rewriting. Provide only true information. When sending documents by email, accompanying document insert in the body of the letter, and resume in the attachment.

When sending documents to counterparties, it is necessary to attach a cover letter to them. It doesn't matter if you are a member, send everything or by courier. Cover letters are convenient for both you and the recipient. What exactly?

Firstly, this letter describes the contents of the entire package of your documents. No one can say that they did not send something or did not receive it.

Secondly, office large companies simply do not accept documents without cover letters.

Third, you register this letter with yourself as in single register. Searching for one document by registration number is much easier than searching through a pile of various papers.

Fourth, the addressee registers this letter with himself as, which is a confirmation that he accepted the documents, which means that he is responsible for them.

Fifth, creating a cover letter to documents require rules business communications. You do not want to seem ignorant in the field of business etiquette, do you?

The cover letter is drawn up and signed by the head of the enterprise, direction, or the head of the structural unit.

Destination written in the same way as in a standard business letter:

General Director of CJSC "Shmel"

D.D. Sotnikov

Dymok LLC

Chief accountant

S.V. beautiful

Subject already known: Covering letter, or About sending documents, or more specifically About the direction of the scheme No. 546-PSA-12a.

Appeal- also standard, we call the addressee by name and patronymic:

Dear Viktor Ivanovich!

Text The cover letter is written in, it is extremely short, simple and is built according to the following scheme:

Directing - what we direct - note

For example:

I am sending you construction project No. 67388-Р-О-74743 for approval. Please consider it as possible short time. Please note that the package of construction documentation is confidential.

I am sending you for consideration the disagreements to the service agreement between Vasilek LLC and Romashka OJSC. For all questions, please contact the legal adviser Zhestkov N.L. by phone 987-65-43.

At your request, I present to you for consideration information materials for the products of OOO "Shokoladka".

The cover letter gives Special attention, in fact it main part these letters. The entire package of submitted documents is listed here clearly and scrupulously.

Signature formatted as usual.

Required: the recipient of the message must have a reliable channel feedback with you.

A cover letter is a type of business letter that is attached to sent documents, trade offers, resumes.

Writing a cover letter is not mandatory requirement office work, but it is desirable for the sender, as it contains a number of necessary details:

1. Date of departure, which, if necessary, will prove that the documents were sent on time;
2. a list of documents to be sent, which will allow the recipient to track their availability;
3. the recipient is obliged to register it with himself, which allows you to control the timing of execution.

To be safe about receipt, the package of documents can be sent by mail by registered mail, which guarantees the recipient's personal signature.

How to write a cover letter, sample writing

• Introduction, which indicates the title of the letter, its purpose, appeal to the addressee;
• The key part, which contains a description of the main idea of ​​the letter;
• Completion, where the details of the sender are indicated - his position, full name, signature.

The cover letter does not have mandatory form but there are unspoken rules:

• cover letters to documents include a list of documents that are sent;
• the text of the letter to the resume should be of interest to the employer;
• the text of the letter to the trade proposition - to attract the attention of the buyer.

You can draw up a cover letter as on the form, which contains all the details of the organization or individual, as well as on a clean slate.

How to write a cover letter stylistically, tips will help:

• The list of sent documents must be in the singular - either in the body of the letter or in the attachment;
• The letter and accompanying papers to it are sent in one way - either on paper or in electronic form;
• The title "cover letter" is not written, the title "About the direction ..." is used.

How to write a cover letter for documents

Cover letter for documents - a letter that indicates the sent documents and the measures to be taken by the recipient in relation to these documents.

When preparing a cover letter for documents, adhere to the following structure:

• In the header write the full name of the addressee, the name of the company;
• Then write the date, outgoing number and title of the letter;
• After that, they turn to the addressee using the words “send”, “send”, present”, after which the names of the documents, their numbers and dates are listed;
• Further indicate what should be done with regard to documents;
• The letter may contain a request regarding a package of documents, for example, to return them or something else;
• Then there are marks about applications;
• Conclude the cover letter with the name of the sender, his position and signature.

A cover letter is usually written on company letterhead.

Cover letter template

Job title
Company name
Full name
Date ref.N

Dear ________________!

We send you _________________ documents (document name, number and date) from ______ (applications are indicated). The following is an instruction on what needs to be done with these documents.

Applications:

The numbered list indicates the names of documents, the number of copies and the total number of sheets.

Sender's position ________

Signature ________________

Initials, surname _______________

How to write a cover letter for a resume. Sample

In the cover letter to the resume, the sender sets out information about their professional qualities, success, best sides of his personality. All this aims to interest the employer.

For example, you can write a cover letter for a resume like this:

• The heading of the document indicates the full name, position of the personnel representative or director of the company, the name of the company.
• This is followed by an appeal: “Good afternoon!”, Or “Hello!”.
• Next, it should be written what position the applicant would like to take, as it became known about it. You can also touch positive sides companies.
• Then you should mention why this firm was chosen, describe your qualities in the profession and other useful knowledge.
• Then you should express gratitude for the attention paid to the letter.
• In conclusion, they express their respect, indicate their full name, method of communication.

Sample cover letter for resume

Hello, dear (th) _____________ (address by name or by name and patronymic)!

On the site (indicate the source of information about the vacancy), I found out that the vacancy _______ is free.

Taking into account the conditions imposed on the candidate, I concluded that I can work in this position in your company, taking into account that I have experience in this area.

The salary level I am applying for is _________.

Details of my professional achievements are included in my CV. I would be happy to meet and tell you in detail about my work experience in personal communication. You can contact me _______ (contacts are indicated).

Thank you for your attention and your time.

Yours faithfully, (the surname, a name, a patronymic are specified completely).

How to write a cover letter for a business proposal

In the cover letter to the trade proposal, in a concise form, they set out an invitation to cooperation. It is made up if the trade offer itself has a large volume.

• Start writing a letter with an appeal to a company representative.
• Further, they describe the company, its offer, what will be mutually beneficial joint work, contacts.
• They conclude the writing of the letter with an expression of respect and indicating the coordinates of the sender.

Sample cover letter for a business proposal

Good afternoon, dear ___________ name, patronymic!

I am glad to welcome you to the company (name of the company), then it is told about the type of activity of the company. We send for your consideration the terms of our partnership with you.

Our offer:

• Enumeration of the main characteristics of the proposal.
• In applications are (listing of nested documents).
• We will be happy to answer questions on (indicate contacts).

Sincerely,
Sender's position
Last name, first name

It is desirable to issue a cover letter to the trade proposal on the letterhead of the company.

Every company, regardless of its size and volume of activity, must comply with business ethics. This not only speaks of its legal literacy, but also confirms the status of a serious counterparty that complies with all the rules in the business environment. An integral part of the relationship between buyers, sellers and other market participants is covering letter.

When sending documents by mail, you must attach a cover letter to them. Some firms that don't want to waste time may object and say that this kind of work is pointless. Will they be right? Of course not.

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The role of a cover letter to documents

The role of cover letters in modern business culture is great:

• Firstly, having seen the cover letter, your counterparty will not leave without due attention the correspondence received by him. After all, it will contain the outgoing number. And this means that the person who received the letter is obliged to write it down in his journal of incoming documents. Therefore, you, as a sender, can dial the recipient's number a few days later and ask if a package of documents with the indicated outgoing number has arrived.
• Secondly, in the cover letter you can clearly write what documents should be sent back to you with signatures. Believe me, you will not only make your life easier (as practice shows, the counterparty always forgets about any copy of the document), but also help the recipient quickly collect documents for sending.
• Thirdly, your counterparty will not tell you that he has not received any document. Because You indicate in the cover letter all the attachments (with the number and date) that you send, the recipient will not be able to state that, for example, he did not receive the protocol of disagreements to the contract.

Writing a cover letter not regulated by legal documents so there is no single pattern. You can make a cover letter according to the example indicated at the end of the article.

Given the letter is written in any form However, there are a few things to keep in mind:

• The letter must be printed on company letterhead.
• In the upper right corner, indicate to whom the cover letter is addressed.
• In the upper left corner, the outgoing number should be printed with the date the letter was composed.
• Be sure to write what you are sending the documents to the counterparty for. For example, if you send a delivery contract to the buyer, then indicate that you are asking the counterparty to familiarize yourself with its contents, and then send the contract by mail with the seal and signature of the manager. In addition, mention that in case of disagreement with some points, the buyer can draw up a protocol of disagreements and send it in two copies.
• Don't forget about business ethics, including in the letter such words and phrases as “respected”, “we ask you”, “respectfully”.

Who should sign the cover letter

If you are interested, who should sign the cover letter, there are several options. When the letter is sent by the director along with commercial offer about cooperation, then, of course, he must sign it. After all, in fact, the correspondence is carried out between two leaders.

If the cover letter is compiled by an accountant in order to send primary documents to counterparties, then only the chief accountant should sign it. In this case, the letter must indicate that the documents are intended for the chief accountant of the counterparty enterprise.

At the end of the cover letter, you must provide your Contact details so that the recipient of the correspondence can contact you in case of questions about the received documents.

Sample cover letter for documents

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Magazine"Office work and document flow at the enterprise" September 2013

Cover letter for documents

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Kozhanova Evgeniya | HR and HR Specialist

In addition to the usual correspondence, we send various documents to counterparties every day: contracts, protocols, invoices, presentation materials ... The rules of business etiquette and elementary prudence in handling documents require writing a cover letter in these cases. What does it give and how to issue it? What are the deadlines for its implementation? How then to store?

WITH a cover letter is a type of business letter that is needed to describe the package of documents sent to the addressee if these documents do not contain the address part.

Thus, The cover letter does not carry any information load, but it performs three important functions:

confirms the fact of sending;

provides a list of sent documents and instructions for handling them;

Thanks to the registration data, it allows you to determine the due date.

Like most business letters, the cover letter is issued on letterhead and receives the outgoing registration number of the sender. We have analyzed the rules for formatting official letters in detail more than once in the magazine, so now we will focus on the features of a cover letter.

A detailed analysis of a business letter with many samples of its composition is in the article "Making a business letter»

Speech patterns

The basis of a cover letter is a list of attachments. The text of the document is short and conditionally divided into two parts:

notification of sending documents,

request for a timely response (acquaintance, approval, return of a signed copy, etc.).

The first part usually starts like this:

“In fulfillment ... we send you ...”,

"We're sending you..."

"We present to you..."

Next, you can specify the purpose of sending documents: "to agree", "for familiarization", "for signature", "for filling"(If we are talking about the survey form or questionnaire). We recommend using the clichés “sending to you” or “sending to you”, because You can submit something only for review, but not for signing or approval.

The second part may contain the following words:

“Please sign, seal and send one copy to our address...”,

“We ask you to consider and send to our address within the time period established by law ...”,

“I ask you to send one copy of the duly executed…” to our address.

Props "Mark of the presence of applications"

As we have already determined, the main thing in a cover letter to documents is attachments. Therefore, we will pay special attention to the issue of designing this particular prop. Regardless of how the application will be drawn up, the practice of business appeal requires a complete listing of the documents attached to the letter, indicating the number of copies and the number of sheets in each of them. Without this information, the cover letter will lose all meaning.

So, when the documents to be sent are already reported in the text of the letter, it is not worth listing their names again. It is enough to specify the number of sheets and copies. See example 1.

Example1

A fragment of text and a note about the presence of an application (the name of the application is indicated in the text of the letter)

If the application is not indicated in the text of the letter, in addition to the quantitative data, you must specify its name. If the package includes several documents, the annexes are numbered. See example 2.

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Example2

A fragment of text and a mark about the presence of an application (the name of the application is indicated in the mark about its presence)

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Although GOST R 6.30-2003 says that when listing several applications in the mark about their availability the generalizing word before the colon is in the singular "Appendix:", in such cases we still recommend writing it in the plural "Appendices:", as we showed in Example 2.

Firstly, it is correct from the point of view of the rules of the Russian language. And secondly, the developers of this GOST themselves later “corrected” when they began to give explanations regarding its application in their methodological recommendations. See quotes from these two documents below. But many stubbornly continue to write the word "Appendix:" in the singular, even if it is followed by a list of several documents. Don't do it, and we've explained why.

Document Fragment

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GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Documentation Requirements »

3.21. ... If the letter has an attachment not named in the text, then indicate its name, number of sheets and number of copies; if there are several applications, they are numbered:

Document Fragment

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Organizational and administrative documentation. Documentation requirements. Guidelines for the implementation of GOST R 6.30-2003

3.16. ... If the letter has an application that is not named in the text, then indicate its name, the number of sheets and the number of copies, if there are several applications, they are numbered:

Discrepancies are also found regarding how to write the word "application" in the text of the letter: with a small or large letter, with or without the “No” sign. The fact is that you can indicate the name of the attached document in the text of the cover letter in different ways; compare yourself, looking at Example 3: in the second case, it is appropriate to indicate in brackets that the document is an application, and in subsequent cases we show how this can be done in different ways. All options are correct, it is just important to adhere to uniformity in the letter. And it’s even better to choose and fix one option in the instructions for the office work of your organization (or other local regulatory act on similar issues), then there will be uniformity in all documents and there will be less confusion among performers.

Example3

Various ways to indicate the name of the application in the body of the letter

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For a bound application, the number of sheets can be omitted (Example 4).

Example4

Description of the bound application

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When there are so many applications that it is more convenient to list them on a separate sheet (it will be called “Inventory of attachments to the letter from ... No. ...”), it will be enough to refer to such an inventory in the letter (Example 5).

Example5

If there are so many applications that it is more convenient to list them in a separate inventory

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If you attach to your letter another letter that has its own attachment, you need to inform the addressee about this (Example 6).

Example6

The letter attachment has its own attachment

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Finally, if your letter is addressed to several organizations at once, and the attachment is addressed to only one of them (others receive the letter only for information), this should also be said (Example 7).

Example7

Attachment is sent to only one email recipient out of several

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A mark on the presence of attachments is made below the text of the letter and above the signature. Typically, these distances (indents) are made the same and equal to approximately 2-3 line spacing (this is well shown in the sample design of the whole letter in Example 9).

As a general rule, if a document has attachments, then a mark is made on it that they are present below the text and above the signature, and on the attached documents (for each in the upper right part of the first sheet) it is written which attachment to which document they are (with the designation of the application number , if there are several), as in Example 8.

Example8

Application number and data of the main document on 1 sheet of the application

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But the cover letter has an accounting function of the documents sent, acting as a kind of inventory of attachments to the envelope, but the documents named in such a letter as attachments are actually sent. If the letter had a different function (for example, it was an offer, making an offer to sign an agreement and listing the conditions of the proposed cooperation), then the letter would be the “key” document in meaning, and the attached documents would only help it fulfill its function. But we are talking about a cover letter, and in this case you should not “spoil” the forwarded documents with information about the “inventory of the envelope” - i.e. You don't need to mark them like that!