Be careful when printing the reverse side of sheets! Printers differ in how they load and output printed sheets: "face" up And "face" down.
| Printers that load and print face up | Printers with an up/down switch |
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Printers that load face up and print face down |
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Printers that load face down and print face up |
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When printing the back side (reverse) in modes of 2 and 8 pages - feed the paper feet forward (the side that came out of the printer at the end).
When printing the back side (reverse) in 4-page mode, feed the paper "head" forward (the side that came out of the printer first).
When preparing a document for printing, pay attention to the margins in the document. If the normal mode is selected, and the left and right margins are not equal, then when folding the sheets in the notebook, the text will look shifted. It is preferable to make these margins equal or select the "Mirror Margins" mode and specify the required margin difference in the "binding" field. Keep in mind that when scaling, the internal margins will also decrease, which may deprive you of space for stitching.
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Please note that when generating a printed job, Word is guided by the page numbering assigned by the user. That is, if the number "4" is indicated on the first page of your document, then for Word it will be page number 4. In this case, the print sequence calculated here will be incorrect.
Pages that do not contain any printable characters and headers and footers are not included by the editor in the print job. Therefore, if there are such pages, then the sequence of printing pages will be violated. For this reason, a "blank" placeholder page needs a character that is invisible to the eye, but printable.
Shape/Macro for Word
For maximum convenience of printing a document with a book (notebooks) in the word processor Word, a software solution has been developed in the form of a macro in the Visual Basic for Applications (VBA) language for Word. Using this macro makes it possible to set up the optimal print settings and print the document sequentially in the format of your choice for the further formation of a brochure or book. In this case, it will not be necessary to copy sequence lines in the dialog field [Print], but only to confirm the output of the next portion of the document.
You can use this software solution in two ways:
. create a document based on a template (Template with macros for Brochures - Dec14.dot) containing the necessary macros and a form, followed by calling the necessary macros;
. import a module with macros (BrochureMacroDistr.bas) and a form (2 files: BookletUserForm1.frm , BookletUserForm1.frx) into the general Word template (Normal.dot(m)) to make it work, which will make it possible to call the book print macro for any document.
Download all the above files in one archive
▻ Create a document based on a template
To create a document containing the necessary macros and form, you just need to run the "Brochure Macro Template - Dec14.dot" ( For example: in Explorer - left-click, key)
Attention! The Windows security system, antivirus programs and Word security settings may prevent this template and documents created from it from running as containing macros, which is regarded as a potential danger to the system!
How to set up security systems to run a template with macros?:
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In the window that opens, select the [Security] tab ( circled in yellow) and press the button [Macro Protection...]
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In the window that opens, select a section [Security Control Center] and press the button [Trust Center Options...]
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▻ Importing into a common Word template module with macros and forms
When you launch the "Brochure Macro Template - dec14.dot", you will be able to import from it into the general Word template the module with macros and the form necessary for printing brochures.
How to import a module and a form into a common Word template?:
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In the opened [Macro] dialog, click on the [Organizer...] button
Now these objects need to be copied into the general template Normal.dot(m) displayed on the right side of the window. To do this, select the lines BookletUserForm1 and BrochureMacroDistr in the left part of the window - the first - by clicking, the second - by clicking with the key pressed, and then by clicking on the button [Copy -> ] . The list on the right will be filled with lines from the list on the left. You can now close the [Organizer] window and the document automatically created at startup.
To use the macros contained in a document created from Brochure Macro Template - Dec14.dot, or imported into the common template Normal.dot(m) , you need to open the [Macro] dialog ( how to open this dialog - see above in the section). The list of available macros should show three names:
Brochure_1а_Print,
Brochure_1b_Print_Dump And
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To set print options and directly print the active document as a book (notebooks), you need to run the first macro: Brochure_1а_Print. A Form will open that is similar in content to the one presented on this page (above), with the difference that it uses the parameters of a specific active document and provides the ability to configure the printer driver, Word print settings, add a "blank" page, select the filing order sheets, as well as the output of the Print Dump (calculated print job) to a separate file.
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Execution of the second macro: Brochure_1b_Print_Dump Maybe ONLY if the macro was executed just before Brochure_1а_Print! Then, based on the data obtained in the first macro, instead of directly printing the active document, the calculated print job with all the details specified in the form (Print Dump) will be output to a separate file - similar to what is displayed on this page when you click the [CALCULATE] button. If you wish, based on the data provided, you can independently print both the entire document and individual sheets (for example, if some sheets were printed with defects).
With the third macro: Brochure_1in_Insert_Blank_Page You will be able to insert a "blank" page into the active document yourself.
Microsoft Word allows you to make up a document for printing in the form of a brochure, without resorting to any additional special programs. You can do this with just a few clicks and there will be no problems with plain text. However, a cover sheet is required, and the original document may contain tables or figures.
Let's take a short article with illustrations as an example, and before printing it as a homemade book, we will take a closer look at the formatting steps in Word 2007 or 2010.
On the "Page Layout" tab, click the arrow in the "Page Setup" line. In the pop-up window, check the "Paper Size" (rectangle with a green marker). By default, the A4 format is usually set, so we leave it. In order for the finished brochure to correspond to the size of A5, it must be printed on a regular A4 sheet.
Go to the "Fields" tab and in the "multiple pages" line, click the arrow. In the drop-down table, select the option "". The program changes the orientation to "landscape" and shows a sample with two columns, each of which is a page of a future book. There are already 10 sheets on the preview, however, all illustrations go beyond the margins, and the document will have to be formatted.
Cover
On the "Insert" tab, find " Front page” and stop at one of the proposed options. For a business text, the Conservative style would be appropriate. Before the article there are two sheets with tables consisting of one column. The template suggests filling out:
- Name of the organization,
- book title,
- date and the like.
The annotation is located on the second sheet, which corresponds to the inside of the cover. If there is no desire to fill it, select the cell and press the right mouse button. In the drop-down window, click "Cut", the hint text will be deleted, and the table itself will remain in place. This way, the article will start on the next page, and the cover inside the brochure will remain blank. When you click on “Delete Rows”, not only the table cell is removed, but also the page, which is not necessary in this case.
Numbering
The cover of the book should not have extra numbers, and Word offers a special header and footer only for the first page. However, the document can split into sections. Putting the cursor in front of the title of the article, select the line "Next Page" in the tabs "Page Layout", "Breaks". Double-click on the top or bottom of any sheet to open the "Working with headers and footers" mode. The program activates the "Designer" tab, where there are buttons for moving to the header or footer, as well as between sections. You can also change the fields here.
By default, links between sections are set. In order to be able to work only with the headers and footers of the second part of the book, the “As in the previous section” button is pressed, making it inactive. After unchecking the line " special header and footer for the first page"In the tab" Parameters",Press:
- "Insert";
- "Page number";
- "At the bottom of the page";
- "Simple number 2" (center position).
Sheets of the second section of the document are automatically numbered starting from the number three. However, you need to check the headers and footers of the first part of the brochure. If numbers appeared on the cover of the book, it means that the program has again established a link between the sections. It is necessary to press the button “As in the previous section” again and remove the numbers from the headers and footers of the first part.
Text formatting
On one A4 sheet, 4 A5 size pages are placed if printed on both sides. Therefore, the book should also multiple of four pages. Now there are just 12 of them in the document, but the last one is the outer side of the cover and it is advisable to leave it blank. Let's do the usual formatting steps:
- set the indent of the first line;
- justify text;
- move the drawings away from the edge;
- remove extra lines between subheadings;
- reduce margins.
Subheadings should not be separated from the following text. On the “Page Layout” tab, click the arrow in the “Paragraph” line, select “Page Position” and “keep on next”. The picture, which took up little space on an A4 sheet, now looks large and the text wrapping around it is not readable in this form. Activate the window of the inserted object by double-clicking and, hovering over the border, right-click. Click "Inscription Format", "Position" and "Advanced". In the next pop-up window, on the "Text Wrap" tab, we find the option "top and bottom".
The document is placed on 11 sheets and formatting can be completed, although there is another way to reduce the amount of text - changing the font size. It is not necessary to do this manually. If you click on the Shrink per page button on the Preview tab, the program will reduce the font sizes by 1 or 0.5 points.
Seal
On the "Print" tab, check the box next to the line " two-sided printing”, select “all” and “OK”. Word itself arranges the brochure and sets the order in which you want to print the pages. The printer will pause after ejecting three sheets, and a window will appear on the computer screen prompting you to transfer them to the input tray. Most often, the paper is turned over relatively
To print a document in the form of a book, it is not necessary to contact a printing house - a regular printer will do. However, this process has its own difficulties. If you don't consider them, you risk wasting a lot of time, paper, and toner. If you want to print a book quickly, easily and without errors, use our tips.
Note: if there are more than 20 pages, then it is better to use special programs. For example: FinePrint(search on Yandex) and clickbook(search on Yandex).
Preparing Text for Printing with Microsoft Word 2010
Before figuring out how to print a book in Word 2010, you need to understand the process of preparing it.
The first step is making the cover. Go to the "Insert" tab, click on the "Cover Page" button and select the appropriate option. The suggested templates can be changed at your discretion. If none of the cover options suits you, just remake any of the templates as you need.
The next step is pagination. Go to the "Insert" tab, click on "Page Number" and set the desired settings. Numbers can be placed at the top, bottom, or margins. The program also allows you to add a chapter number, start numbering from any number.
Optionally, you can make headers and footers indicating the author of the book, its title, chapter, etc. The necessary buttons are located to the left of the "Page number".
Microsoft Word automatically opens the Design tab when you click on the header and footer. There you can ask additional settings. For example, the cover usually does not include a number, so it makes sense to check the box "Special header and footer for the first page."
If there are several parts in the book, you should use the “break” option. Of course, you can do without this and move the beginning of each chapter to a separate page using the Enter key, but in this case, any change, including adding, deleting pieces of text or changing the font, will cause the headings to go wrong and the document will have to be redone . When setting a break, the chapter starts on a new page and the title is always at the top. To use this option, place the cursor at the beginning of the text you want to break, and then click on the "Page Break" in the "Insert" tab. You can also use the keyboard shortcut Ctrl + Enter.
There remains the last stage of preparing the book for publication. You need to set fonts for headings, subheadings and paragraphs, set the size of the margins, align the text, make sure that all the figures are correctly positioned and adjust them if necessary.
How to print a book in Word 2010
Before sending a document to print, you need to change the settings:
- set the appropriate margin size;
- set to print two pages per sheet instead of one;
- choose 2-sided printing instead of 1-sided printing.
You can also specify the binding width in page setup.
To the right of the menu is a preview window - with it you can scroll through the book and see how the pages will look after printing. This is especially true if you've added pictures and set text to wrap around the sides. If an error was made during registration, you will see something like this:
Use the preview and fix any issues before sending the document to print.
Please note that since we use double-sided printing instead of single-sided printing, printed sheets will need to be re-inserted into the printer tray. Microsoft Word makes the following recommendation:
However, there is one important point Note: The paper input and output of printers may vary depending on the product model. In some cases, following the recommendations of the program, you can get sheets, one side of which will be blank, and the text will be printed twice on the second. It may also happen that on half of the pages the text will be upside down. To avoid this, do a little test and try to print one sheet on both sides. Once you've figured out how to put paper in the printer tray, you can move on to finishing printing your copy.
If the book has many pages, it will be difficult to staple the sheets together. The best option- split the document into parts of 10-20 pages, print out as brochures and staple each of them separately. After that, the pieces of the book can be connected together, and if necessary, even make a strong binding.
You can prepare and print a book in Word 2007 in exactly the same way.
How to print a document as a brochure: other options
You can do without Microsoft Word. One of the most accessible, but at the same time quite complicated ways to solve the problem is to print the document and set the necessary settings:
- Number of pages per sheet - 2.
- Portrait orientation.
- A4 format.
- Two-sided printing.
Then you need to specify the page numbers for printing. This is the main difficulty. To better understand the principle, take a piece of paper, fold it in half, then number the pages and unfold the paper again. You will see that the numbers 4 and 1 turned out to be on one side, and 2 and 3 on the other. This means that you need to specify the printing of pages 4, 1, 2, 3. If there are more sheets, the task becomes more complicated. For example, this is how the sequence looks if you want to print an 8-page brochure:
If there are 12 pages, you need to indicate the numbers 12, 1, 2, 11, 10, 3, 4, 9, 8, 5, 6, 7.
If there are 16, then 16, 1, 2, 3, 4, 13, 12, 5, 6, 11, 10, 7, 8, 9.
If 20 - 20, 1, 2, 19, 18, 3, 4, 17, 16, 5, 6, 15, 14, 7, 8, 13, 12, 9, 10, 11.
As you can see, this printing method is relatively simple, only if there are few pages. If there are many of them, or if you want to break the document into several parts, print each in the form of a booklet and staple, you will have to do some serious preparatory work for the correct selection of the sequence.
If the option described above is not suitable, you can use programs designed to quickly prepare a document for printing. Examples: FinePrint(search on Yandex) and clickbook(search on Yandex). Most of these programs are shareware. This means that they can be used for several days, after which you need to pay for activation. However, if you do not often print text in the form of a brochure or book, the paid version will not be needed - the standard test period will be enough.
Also keep in mind that the interface language in most of these programs is English. For example, ClickBook looks like this: 
If you are uncomfortable using the English version, you will have to install the crack.
Whatever method you choose, after printing the document, be sure to check the result and make sure that all pages are correctly positioned and numbered, the headers and footers are in their places, and the margins are sized without errors. The best option is to conduct a test print. This simple precaution can often clear up errors before you print all the pages.
Whether you want to create a booklet for an event or print an ambitious book project, we recommend using the pre-built page setups for booklets that come with Word. The Booklet layout helps you automatically print your document the way you want it to fold and bind.
For best results, change the layout of your document before you start writing it. This way you don't have to do extra steps if it turns out that tables or other objects in the document are not positioned correctly.
Create a book or brochure
Booklet printing options
When printing a booklet, check the print settings to make sure you are printing on both sides of the paper and that the sheets are flipping properly.
see also
Create a book or brochure
Switch to layout > fields > custom fields.
Change parameter " several pages" on " book fold". Orientation automatically changes to landscape.
Advice: If the document is long, you may need to split it into several booklets and then combine them into one book. In chapter number of pages in the brochure select the desired number of pages for each booklet.
To leave room for the binding, increase the setting Binding.
You can design your brochure using a variety of media. For example, to add borders to each page, on the tab Layout window custom fields select item borders.
Click the button OK.
If the document already has content, the text will be formatted automatically, but you may need to manually adjust objects such as images and tables.
Go to section file > Page settings and check the paper size. Remember that the final brochure size is half the paper size. Make sure the correct size paper is loaded in the printer.
Booklet printing options
When printing a booklet, check the print settings to make sure you are printing on both sides of the paper and that the sheets are flipping properly. If your printer supports automatic printing on both sides, follow these steps:
Note: If your printer does not support automatic printing on both sides, you will need to print each page manually.
file in operational printing is almost an everyday activity. Very often it is necessary to print brochures, small booklets, or any other multi-page publications in which it is necessary to do downslope. In general, of course, the descent operation is multifaceted, but in this article I will describe creating a multi-page booklet from the finished PDF file using the plugin for Adobe Acrobat - Quite Imposing Plus. So, the creation of booklets, a brief instruction down the lanes.
We have a ready-made multi-page A4 document. My test document is downloaded from the Internet and consists of 7 pages, although the number of pages is not limited by anything. We need to doimposition, that is, to make a booklet ready for printing in A3 format in a spread. Now let's dive into the theory a bit and tell you what the descent is and why we need it.
Lane descent
From Wikipedia, the free encyclopedia
Lane descent- the process of placing the pages of the publication on the installation and printed form, which provides, after folding and cutting prints, the required alternation of pages in notebooks or when printing small format products (for example, business cards) on paper and a large format printing machine (A3, A2 ...) - placing the required number of products in the required proportion.
Imposition operations are the responsibility of preprinters (PrePress).
Well, enough theory, let's move on to practice. Open our Adobe Acrobat, run the plugin Quite Imposing Plus .
Choose a menu Create booklet...(create a booklet). Our task for this stage decide on the layout, that is, how we will need to make a booklet. In my case, this is a simple booklet created on a last - first basis. Well, okay, now let's figure out all these krakozyabra. By the way, I used to make the creation of booklets very simply, I took small pieces of paper, folded them in the way I needed, then numbered the folded booklet, then straightened the paperwork and got a ready-made layout, which I already did manually imposition. But we are not looking for easy ways, but we will understand the program Quite Imposing Plus.
A small window opened.
In this window, all crap is written in bourgeois, about the fact that two pages will be placed on one, about the fact that we can save the finished file with a different name, print and save, in short reference Information. You can put the first checkmark if we do not want to see this window anymore, and put the second checkmark in front of Show advanced options, then the window will change a little and it will be possible to set additional options, such as marks for cutting, changing color models and other crap, which is especially not needed in everyday work. If all this is incomprehensible or not interested, feel free to press Next (I always do this).
The next step is choosing the page size.
1. Create a booklet that is twice the maximum size of the original page. Scale 100%. That is, if the maximum page size in source file A4, the booklet will be A3 size. If we do not want to change the scale, then select this item. Most often it is used.
2. Create booklets on a US letter page.
3. Create a booklet on an A4 page spread.
4. Creation of a booklet on a free format page.
By the way, which is convenient, it automatically calculates the scale, this can help if you have pages of different formats.
By the way, I’ll tell you right away about a small nuance - for correct operation Quite Imposing Plus it is desirable that all pages of the document have the same orientation.
Experiment with this page, because it is the basis of the entire booklet.
If everything is clear here, you have set all the necessary paper formats, click Next.
The following window appears.
Choose booklet binding method.
Depending on the binding method, the imposition of the strips will be different. This moment is very important, so we will analyze everything in more detail.
1. Continuous. This is the descent of the bands in order. That is, the first strip is put first, next to it is the second, on the back of 3 then the fourth. All pages are in order from first to last. This method is used if we just need to place all the pages on the format in order. It is very convenient, for example, for one-sided printing, or for example, when printing a photo. But in practice it is rarely used. Booklet layout: 1-2, 3-4, 5-6, 7-8. All pages follow each other.
2. saddle-stitched. The most used method if the finished product is stapled. It is used for making not very thick brochures, magazines and similar things. The pages are arranged in such a way that the numbering on the spread is in order. Diagram for an eight page document: 8-1, 2-7, 6-3, 4-5. After assembling the finished product, the numbering will be sequential.
3. perfect bound. This method is used if the finished product is too thick to be sewn on one staple and therefore it is sewn with notebooks. Absolutely the same as the second method, but the entire document is divided into notebooks. Most often, a notebook consists of 32 pages, but everything is relative and you can set the number of pages in one notebook in the field Pages per group. If you check the box next to Add extra pages, the program will automatically add the missing pages to the last notebook. It is highly recommended that you check this box.
4. Well, the last way cut stacks. Also, by the way, a very commonly used method of creating a booklet when stapling with thermal binding. Simply put, the entire layout is divided into two equal parts, which are located on the left and right. Outline for an eight page document: 1-4, 2-5, 3-6, 4-8. They assembled the layout, printed it, cut it in half, folded it on top of each other and glued it together. For one-sided printing, do not forget to check the box next to Stacks are single sides. Well, that seems to be all, we have decided on the method of lowering the bands.
Feel free to press Next.
The next step is to choose the order for the double-sided booklet. Most often this step is skipped, but I'll stop for a bit.
1. Alternating face-turnover. If the checkbox is next to Normal, then the face and back will be formed in the usual way, as in single-sided printing. Most of the time, that's exactly what we need. If the checkbox is opposite All the Backs are flipped upside down, all back pages will be turned upside down. Also, by the way, a necessary thing sometimes.
2. The order of revolutions. If there is a check mark next to Normal, the order will be sequential, the second option - turns come with reverse numbering.
3. Two separate documents are created, in one there will be all persons, in the second all revolutions. This is if in the third paragraph Normal. If the second checkbox is selected, then, accordingly, in the second document, all turns will be in the reverse order.
As practice shows, here all values \u200b\u200bshould be set to Normal, to be honest, I have never faced the task of setting another one, but I wrote it just in case.
Going to the last final step of creating booklets - imposition.
The last window is stripe alignment. It is used in the event that the format of some pages is smaller, or something is shamanizing with formats, shorter is also rarely used.
Well, everything is simple and with illustrations. The first checkbox is to center each page, the second is to shift to the spine.
That's all very simple.
After all the manipulations, we press the Finish button and we get the finished booklet according to the layout we have chosen.
Everything is very, very simple and applies every day.
Let me tell you about a couple of nuances. Try to always create a booklet in a new file, so you can easily change the settings if the result does not suit you.
Numbering of pdf pages. try to do it before creating a booklet, after imposition it will be very inconvenient to put page numbers.
Do not forget that Quite Imposing Plus is a plugin for Adobe Acrobat and will not work without an acrobat! What's more, the version must be professional
If you have an original document in Word, then convert it to PDF using a PDF printer, for example I use Bullzip PDF Printer.
For complex layouts with edge fill, do not forget to put marks.
That's all about the creation of the booklet, somehow I dashed everything so damp, ask questions, I will write more extensively and correct the errors.
