Order on the approval of job descriptions. Order on approval of job descriptions - sample

Why do I need an order to approve job descriptions? In order for the document to become legally binding for this organization, it must be approved by its head, moreover, at the very job description indicate the number and date of the order by which it was put into effect.

Without an approval order, it is just a paper with no effect.

Job descriptions are being prepared personnel service. By order, you can approve all job descriptions at once, while their list is given in the order form. If the enterprise introduces new position, then develop a job description for her, after which it is approved by a separate order of the head.

For the implementation of various local acts of the enterprise, all administrative documents are being prepared. Examples of other approval orders can also be downloaded from our website:

• Regulations on remuneration -;
• Instruction on labor protection -;
• Rules of the internal work schedule — .

How to issue an order for the approval of job descriptions?

Like any other order of the head, it is better to issue it on letterhead.

It should include the title - "Order" and the heading - "on the approval of job descriptions."

The reason for its preparation is given below, for example, "in order to fulfill the requirements labor law”, after which the word “I ORDER” is written in capital letters and a list of orders is given, in this case it is to approve job descriptions from a certain date (indicate their list, and the instructions themselves must be attached to the order, they must be indicated in the application).

Drawing up an order for the approval of job descriptions is the final stage in the procedure for developing and fixing documents that define the functions, rights, powers and working conditions of employees of enterprises and organizations.

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Why do we need job descriptions and an order for their approval

Role job descriptions is quite understandable and simple: they clearly spell out the tasks that employees of companies in a particular position are required to perform, as well as the working conditions accompanying their activities.

At the same time, job descriptions are not strictly necessary documents, however, have the widest distribution and relate to representatives of any profession. Their presence allows you to protect the employer from unreasonable claims from subordinates, and employees, in turn, from excessive workload and the performance of those functions that are not included in their direct duties.

Job descriptions are developed on an individual basis in accordance with and approved by the order of the management - without this document they do not enter into force.

However, all job descriptions may change periodically in terms of the information they contain, depending on the needs and current situation at the enterprise, but the corrected documents must also be approved by order of the head.

It should be noted that the information entered into these documents must strictly comply with the framework of the legislation of the Russian Federation and in no way violate civil and labor rights workers.

That is why the preparation of job descriptions is usually within the competence of managers. structural divisions, and then submitted for review and approval to the company's in-house legal adviser or an outside lawyer - this measure eliminates the presence of gross errors and conditions that violate the rights of employees.

Is it possible to replace the order with another form of approval

The order, as well as the job description itself, is not a mandatory document, therefore, sometimes, instead of writing a separate administrative paper, it is enough just to put the manager's resolution on the job description.

However, if the enterprise is large, having a number of structural divisions, employees and, accordingly, many positions assigned to staffing, it is much easier and more convenient for a director to put job descriptions into effect with a single order than to endorse dozens of separate documents.

Basis for the order

Any order must be justified by something, and this one is no exception. Usually, a reference to a very specific law is given as a basis, but in this case, there is no direct requirement in the legislation for the writing and approval of job descriptions.

So in the text of the order, it’s enough just to write something like: “In connection with the need to comply with labor discipline and organization of work, I order” ...

Who writes the order directly

An order to approve job descriptions can be drawn up by any employee of the organization who is entrusted with this function:

• legal adviser,
• HR specialist,
• secretary, etc.

The main condition is that a person has a clear idea of ​​​​how to properly draw up and draw up this document.

After writing the order, it must be submitted for signature to the director of the company, since without his autograph the order will not be considered valid and subsequently it can be easily challenged in court.

How to make an order

Today, there are no standards for drafting orders that approve job descriptions. So enterprises and organizations can write this document in any form or use a sample approved in accounting policy firms. However, some information is still required to be indicated in it:

• number,
• date and place of compilation,
• Company name,
• a complete list of job descriptions that the order approves.

The document should indicate the persons responsible for its implementation (this part concerns familiarization with the job descriptions of the employees of the enterprise), and the job descriptions themselves, if necessary, can be noted as a separate paragraph as an annex to the order. In addition, the order can be supplemented with any other necessary information.

How to issue an order

There are no uniform rules for the execution of an order, as well as for its content: it can be written on a simple blank sheet of A4 or even A5 format, both by hand and printed on a computer.

An important condition: the order must contain the original signature of the director or other employee authorized to endorse the company's administrative documents.

Also, against signature, it should be familiarized with the employees responsible for its implementation.

How to store an order

An order is usually created in a single copy and then registered in the register of internal documents of the organization. During the period of validity, the order must be kept together with all other administrative documents of the company in a place to which access should be restricted. After losing relevance, it is transferred to the archive of the enterprise, where it is stored for the period established by law or local regulations of the company (but not less than three years), after which it can be disposed of.

Order on approval of job descriptions

To introduce a new job description, the director issues job description approval order.

local assertion normative act is under the supervision of the head of the human resources department or other responsible person. The specialist who will work on this position gets acquainted with the new instruction. This rule is fixed in the collective agreement, regulated Labor Code RF.

Sample order on approval of job descriptions

CLOSED STOCK COMPANY

"A O K V O R U M"

on approval of job descriptions

dated 11/13/2014 No. 28-5

Moscow

In accordance with labor law requirements,

I ORDER:

1. Approve job descriptions (Appendices 1-20).

3. The personnel service to familiarize all employees with job descriptions in the form of a familiarization sheet (Appendix No. 21).

4. I entrust the HR Director B.A. Prigogine to control the implementation of this order.

General Director _____________ S.K. Popov

Familiarized:

HR Director B.A. Prigogine

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Sample order on approval of job descriptions

ORDER 1

About approval in new edition job descriptions of employees

In accordance with the requirements for ensuring the safety of the educational process and the introduction of federal state educational standards
I ORDER:
1. Recognize as invalid the job descriptions of employees approved and put into effect by order No. 02-15 dated 12.04.13.

2. Approve and put into effect in the new version the job descriptions of the employees of the institution.

3. Familiarize the employees of the institution against signature with job descriptions.

4. Deputy directors - curators of educational cycles and types production activities ensure strict observance by all employees of the institution of labor legislation and control over the implementation of their job descriptions.

5. I reserve control over the execution of this order.
Director Kuvaldin I.I.

ORDER 2

In connection with the need to comply with the norms of labor discipline and organization of labor at the enterprise,
I ORDER:

1. Approve the job descriptions of the employees of Keramzit LLC, registered in the staffing table of 01/05/2018 for 2018.

2. To familiarize all employees of the enterprise with job descriptions against signature.

3. Control over the execution of this order shall be entrusted to the specialist of the personnel department Petrov M.P.

Director Sidorov S.S.

Familiarized with the order:

specialist of the personnel department Petrova M.P.

ORDER 3

On approval of job descriptions

Due to the need to give the status legal act I order the job descriptions for new full-time positions of Soyuz LLC:

1. Approve as legal acts that come into force from the moment of my approval, job descriptions:

- chief engineer;
- sales manager;
- a programmer;
- designer.

2. Senior HR manager Sidorova S.S. within 3 days from the date of signing this order, print and transfer the specified job descriptions to me for approval.

Director Petrov P.P.

Acquainted with the order:

senior manager Sidorova S.S.

Order on approval of job descriptions -sample we will present it in our article.And besides, we will tell you what the specifics of compiling this document, substantiating the procedure for the use of job descriptions by the firm.

Why do you need an order to approve job descriptions

Theoretically, most employers can do without job descriptions. But in practice they are needed for effective management personnel, since they fix the rights, duties and responsibilities of employees according to their positions. By signing the job description, the employee officially recognizes them.

As for the order, it endows the mechanism for applying job descriptions in the firm with legal force. Job descriptions issued to employees without the issuance of an appropriate order by management may be declared invalid by a court or labor inspectorate, and this is fraught with significant business risks. So, if a person was fired for repeated violation official duties, prescribed in instructions not officially agreed with the employee, he has a good chance of being reinstated at work through the court.

The structure of the order on the introduction of job descriptions

The structure of the order on the introduction of job descriptions is not legally defined even in the form of recommendations. But, based on the practice of personnel management, it is permissible to include in its composition:

• a block in which the name of the document is indicated (“Order on ...”);
• a text block with motivational statements (“In connection with the need ...”);
• text block with resolutive wording (“I order ...”).

The document must be signed by the head of the company. Employees who, in accordance with the order, are responsible for the development, adjustment, accounting of job descriptions and the implementation of other necessary action with them, must confirm with their signature the fact of familiarization with the document.

In the operative part, it is necessary to fix the list of positions for which the instruction is approved. It should also indicate the dates of approval of the instructions by the director. In this case, the date of signing the order must coincide with the date of approval of the instructions (or precede it).

Where to download a sample order on job descriptions

You can download a sample order on the introduction of job descriptions into intracorporate circulation on our website.