Computer program cleaning rooms. Cleaning Schedules: Offering the Best Samples

"Technological maps" - this term in Lately has become very fashionable, both in the mouths of employees and managers involved in professional cleaning, and those who, in their own functional duties is designed to organize and control cleaning issues, as well as for customers of these works. But not everyone understands the meaning of the document, which is called (by the way, not quite right) a technological map.
The concept of "Technological map" is typical for precision manufacturing such as mechanical engineering. If we consider the work of a turner, then he has a technological map that strictly regulates all the operations he carries out, from receiving a blank in the warehouse to handing over finished product. In this case, the slightest violation of compliance with the requirements and norms technological map threatened with inevitable marriage.

In our case, we are compiling a document for the ideal cleaning process. It must be clearly understood that when compiling a cleaning flow chart, we are not able to take into account all the parameters and factors without exception that affect specific processes cleaning. And therefore, it makes no sense to consider technical maps as a panacea for poor-quality work or incomplete fulfillment of one's obligations to the customer.
Unfortunately, at present, technological maps are most often considered from this position. When bidding for cleaning, some customers require participants to provide in the tender documentation a certain "TECHNOLOGICAL CARD", which is understood as a single document describing the cleaning of the entire facility. It must be assumed that on the basis of this map, compiled on the basis of scarce and insufficient data about the object, it is possible to assess the professionalism and integrity of the companies participating in the tender. Doubtful!

The technological map is an internal document that is more related to the instructions for the workplace. It, of course, can be coordinated with the Customer, but at the same time it is necessary that he also understands that this is not a dogma. The technical map is a "living" document that changes depending on the factors affecting cleaning, the condition of the object, new methods and technological processes, new requirements, changes in scope and work schedules. This detailed description actions of the employee during work on a specific work site.

The technological map must contain the following information :

• Object name;
• number of the workplace (site);
• shift start and end times;
• date of development or implementation;
• the start and end time of the stages of work;
• boundaries of zones with the same cleaning methods;
• the equipment used;
• cleaning method;
• cleaning time;
• chemicals, their consumption and dilution;
• description of works.

The described document is based on the principle step by step works. Therefore, reference points are set in it, which are the start and end times of the stages of work.
Zones with the same cleaning methods are determined. These areas include closely spaced rooms with similar flooring and furnishings that require the use of the same cleaning method. Lists the equipment used specifically in this area. Some companies list in detail in this section the necessary consumables and inventory.
Sets the cleaning method, which is determined in relation to the floor and indicates what kind of cleaning will be performed: mechanized or manual, dry or wet.
Sets the time to complete the entire scope of work for this area in accordance with cleaning standards. Time is needed so that the employee can calculate his actions and achieve the necessary productivity. But even if there are fixed reference points, none of the personnel will calculate the cleaning time for a particular area, based on the start and end times of work.
Lists chemical cleaners used for cleaning and maintaining surfaces, and, if necessary, disinfectants. In addition to the funds themselves, here in without fail their dilution and consumption are indicated. Describes the sequence of actions during cleaning in this particular area.
When compiling a description, it is necessary to take into account all the surfaces to be cleaned and the constituent parts of the situation, the list and scope of work carried out in accordance with the contract. The description also indicates the periodic work assigned to this workplace. The quality of the job description determines the productivity of the staff, the quality of our work in general, and the fulfillment of contractual obligations to the customer.

This document must reflect the time spent on caring for equipment and inventory, checking, cleaning, washing. For shifts lasting more than four hours, breaks for lunch and rest are provided.
The technological map carries a number of functional loads. Developing it, the employee goes through all the rooms and areas being cleaned, studying in detail and deeply the features of the object. It allows you to control and analyze the work of personnel, the correct use of equipment, inventory, Supplies and chemicals. Organize and conduct on-the-job training for staff. Analyze the organization of work at the facility. Flexibly respond to changes in the operation of the object and its individual parts, the appearance of temporary additional work and at the same time perform the entire amount of work as much as possible.

Thus, we have come to the conclusion that a lot of our work, but not all, depends on the quality of the technological map development. If a document is created just for the sake of a “document”, then there will be no use from it, even if it is an ideal document. It will gather dust on the shelf, and the work will take place as it is presented by the staff.
Only the systematic implementation of the requirements of the technical map, taking into account the need to respond flexibly to changes in the operation of the facility and its divisions, only the constant analysis of ongoing work and the activities of personnel, only modern optimization of technological processes and staff training will give the expected result, both for the customer and for us.

N.L. Volodin , head of development vocational education in ARUK cleaning
The article uses information from methodological manual "Organization of works on complex cleaning of objects" .

Activities in the field of cleaning, as a rule, take place in conditions high competition. That is why it is so important in modern conditions business to be faster and better. But it is very difficult to achieve a high quality of services without proper management of enterprise resources.

Specialists of the company Softreactor provide cleaning companies, the main task of which is planning the production of cleaning the premises. Its application systematizes the work of employees, choose the optimal work plan, taking into account time resources or requirements for the quality of cleaning. The program can be used at all stages of planning - from the description of the premises and the assessment of labor costs, to the preparation of the necessary documentation for the service object.

Program functions

• Working with the database - types and classification of objects, cleaning maps, structural elements (rooms, floors, zones), as well as links between them;
• Storage and viewing of photographs of premises;
• Information about objects to be cleaned in the premises;
• Search for a suitable template from already created projects;
• Automatic cleaning planning according to the template;
• Creation of cleaning map options - Express, Standard, etc.;
• Editing cleaning cards;
• Printing cleaning cards or necessary documentation;
• Support for a multilingual user interface, as well as the ability to translate data entered by the user.

The program has two modules:

The first one is Reference, Library. This is a module for saving information - types and classification of objects, operations for their cleaning. It has the following features - editing objects, adding operations, etc.

Second - Projects. This is the main module that implements the main functionality of the program for entering information, as well as planning cleaning work.

Terms of implementation are estimated individually for each project.

The cleaning company automation service is available for order in all regions.

The exact cost of providing the service depends on the specifics of a particular project,
Please use one of the methods below to request a quote for your project.

If you want to get an accurate estimate of the cost and timing of the implementation of the "automation of a cleaning company" service for your tasks, or if you want to receive more detailed information on the service, fill out the application form below and our specialists will contact you.

Sooner or later, every cleaning company is faced with the need to keep records of their orders, client base, warehouse balances, mutual settlements with customers, and, in general, automation of all business processes.

Since with an increase in the volume of orders, without a single information system business begins to turn into chaos. At a certain stage, an entrepreneur is faced with the problem of choosing a program for automating a cleaning company, and it is this difficult choice that will be discussed in this article.

What software solutions for cleaning companies are on the market?

To date, there are only a few specialized systems accounting for cleaning companies. Of these, there is only one program that meets modern business requirements.

What do we mean by modern requirements: easy intuitive design, does not require installation on employees' computers, purchase of licenses, integrates with online analytics tools, telephony, SMS providers, is regularly updated, has round-the-clock online support in the built-in chat.

Most likely, after the above requirements, many realized that we are talking about the program for cleaning companies Gincore.

Features of the Gincore program

1. Order accounting
2. Trade
3. Inventory control
4. Inventory
5. Address storage system
6. Accounting
7. Sending SMS
8. Telephony integration
9. Integration with Google Analytics
10. Statistics and analytics
11. Integration with warehouse and trade equipment.
12. The designer of printed documents.
13. Systems for monitoring the timing of orders.
14. KPIs for employees
15. Logistics

Benefits of the program. Why Gincore?

1. Fast: Registration takes 3 minutes and you can start working right away. There is no need to install the program on employees' working machines;

2. Simple: no need to spend money and time on staff training, training programs and answers to questions are freely available on our youtube channel;

3. Convenient: you can transfer all data from the old accounting system in a few hours: orders, stock balances, product range, customer base;

4. Safe: the database is stored simultaneously on two servers located in different countries. You yourself set the access level for your employees.

5. Profitable: if you are just starting a business - use the full-featured free version, which contains order accounting, accounting, warehouse, trade, CRM and analytics.