Order on approval of job descriptions -sample we will present it in our article.And besides, we will tell you what the specifics of compiling this document, substantiating the procedure for the use of job descriptions by the firm.
Why do you need an order to approve job descriptions
Theoretically, most employers can do without job descriptions. But in practice they are needed for effective management personnel, since they fix the rights, duties and responsibilities of employees according to their positions. By signing the job description, the employee officially recognizes them.
As for the order, it endows the mechanism for applying job descriptions in the firm with legal force. Job descriptions issued to employees without the issuance of an appropriate order by management may be declared invalid by a court or labor inspectorate, and this is fraught with significant business risks. So, if a person was fired for repeated violation of job duties prescribed in an instruction that was not officially agreed with the employee, he has a good chance of being reinstated at work through the court.
The structure of the order on the introduction of job descriptions
The structure of the order on the introduction of job descriptions is not legally defined even in the form of recommendations. But, based on the practice of personnel management, it is permissible to include in its composition:
- a block in which the name of the document is indicated (“Order on ...”);
- a text block with motivational statements (“In connection with the need ...”);
- text block with resolutive wording (“I order ...”).
The document must be signed by the head of the company. Employees who, in accordance with the order, are responsible for the development, adjustment, accounting of job descriptions and the implementation of other necessary action with them, must confirm with their signature the fact of familiarization with the document.
In the operative part, it is necessary to fix the list of positions for which the instruction is approved. It should also indicate the dates of approval of the instructions by the director. In this case, the date of signing the order must coincide with the date of approval of the instructions (or precede it).
Where to download a sample order on job descriptions
You can download a sample order on the introduction of job descriptions into intracorporate circulation on our website.
One of the internal official papers of each company is the job description. It has an organizational and legal nature and contains the main duties of employees. The instruction is a mandatory document that is signed by employees when they are hired.
obligatory
In order for this paper to act as a regulation, it is recommended that it be approved by the head or another official. A specific form of this paper is not approved by law. Their form is developed at each enterprise individually. Despite this, such documentation requires proper execution, which gives it a certain legal significance.
Job descriptions are recommended to be approved by special documentary orders. Such actions will give legal force to any paper. If you have any questions, you can always refer to the documentary order for the enterprise. The approval order must be drawn up correctly, without errors and blots. In addition, all employees of the enterprise should be familiar with it.
The approval order may be common to several papers. It is after the signing of the relevant order that they come into force.
On approval of job descriptions
Due to the reorganization of the enterprise LLC Vympel, as well as in order to approve functional duties
I ORDER:
- Approve from April 21, 2017 the list of job descriptions:
Accountant (Appendix 1);
(Appendix 2);
Engineer (Appendix 3);
Working production (Appendix 4);
Cleaners (Annex 5);
Janitor (Appendix 6);
Storekeeper (Appendix 7);
Secretary (Annex 8);
Human Resources Specialist (Appendix 9);
Labor protection specialist (Appendix 10);
Ancillary worker (Appendix 11);
Dispatcher (Appendix 12);
Standardizer (Appendix 13).
- Consider invalid the job descriptions specified in paragraph 1 of the current document and approved by order of the head No. 35 dated December 23, 2016.
- Secretary Ivanova A.V. to bring the information to the employees of the organization against signature. The familiarization sheet should be provided to the specialist of the personnel department Bukova R.A. before April 25, 2017.
- Control, over the fulfillment of the requirements of the document, is assigned to the specialist of the personnel department Burkova R.A.
General Director A.K. Andreyka
Secretary A. V. Ivanova
HR Specialist R. A. Burkova
Thus, such orders are no different from ordinary orders for the enterprise. The main thing is to print this document on letterhead and follow the established structure. It is strictly forbidden to make mistakes and typographical errors in such documents, as they can be recognized as invalid paper. In case of compliance with all of the above recommendations for filling out, the inspection bodies will not have additional questions. Although there are no specific requirements for the execution of such orders by law.
In order to introduce instructions into the work of the enterprise, HR specialists must first issue a document approving them. The order can be one for several papers. But, when issuing instructions for a new position, you will have to create a separate order. In order for a document to have legal significance, it must be drawn up correctly and without errors. This is necessary so that the person who has become acquainted with it does not have any questions. At the same time, information must be conveyed to each employee in writing. In the absence of an appropriate paper order, the enterprise may have serious problems with the labor inspectorate and the court.
In contact with
Why do I need an order to approve job descriptions? In order for the document to become legally binding for this organization, it must be approved by its head, moreover, at the very job description indicate the number and date of the order by which it was put into effect.
Without an approval order, it is just a paper with no effect.
Prepared job descriptions by the personnel department. By order, you can approve all job descriptions at once, while their list is given in the order form. If the enterprise introduces new position, then develop a job description for her, after which it is approved by a separate order of the head.
For the implementation of various local acts of the enterprise, all administrative documents are being prepared. Examples of other approval orders can also be downloaded from our website:
- Regulations on remuneration -;
- Instruction on labor protection -;
- Rules of the internal work schedule — .
How to issue an order for the approval of job descriptions?
Like any other order of the head, it is better to issue it on letterhead.
It should include the title - "Order" and the heading - "on the approval of job descriptions."
The reason for its preparation is given below, for example, "in order to fulfill the requirements labor law”, after which the word “I ORDER” is written in capital letters and a list of orders is given, in this case it is to approve job descriptions from a certain date (indicate their list, and the instructions themselves must be attached to the order, they must be indicated in the application).
Important! The employer independently decides on the order in which to draw up job descriptions (hereinafter - DI) and make changes to them (see letter from Rostrud dated October 31, 2007 No. 4412-6).
Typically, the rules for issuing and approving DIs are determined special provision about DI. Thus, the regulation may provide that the issuance of a corresponding order is mandatory for the approval of the DI. You can learn more about this from the article at the link: Sample order for the development of job descriptions. In general, a special mark (approval stamp) on the first page may be sufficient for approval of the DI, if this is the procedure provided for by the organization's internal documentation and workflow rules.
Who approves and signs job descriptions
As we have already indicated above, the procedure for approving the DI is determined by the employers themselves.
Note! Usually this function is assigned to the head of the organization. Visas may also be required for the legal and personnel services of the enterprise, depending on the procedure provided for by the regulation on the JI.
As an exception, it is possible to designate situations when the procedure for approval of DI is introduced at the level of competent government agencies. In this situation, isolated structural units should be guided by the general regulations approved at the level of the relevant department (for example, Appendix 5 to the order of the Federal Customs Service of Russia dated August 11, 2009 No. 1458, etc.).
How to approve a job description: general procedure
The normal process for approving a job description in a private organization involves at least one of the following:
- Applying on the first page of the ID stamp "I approve", containing such details as the name of the position of the head of the organization, his full name, signature, date of affixing the stamp (see clause 3.16 GOST R 6.30-2003).
- Issuance of an order for the approval of DI. Such an order may simultaneously also contain an order to put into effect the approved DI and / or cancel the previously valid DI and other instructions (more on this below).
Note! Often, an approval stamp is sufficient, although the IA regulation may require all of the above steps to be taken.
Order on approval of job descriptions
Important! A typical / unified sample of such an order does not currently exist, so the organization can develop it independently, taking into account the requirements of GOST R 6.30-2003 and local documentation.
In this case, the structure of the order can be as follows:
- title of the document, place and date of publication;
- the purpose of issuing the order;
- an order to approve a specific list of job descriptions;
- other related orders of the head (for example, on the introduction of approved DIs, taking measures to familiarize employees with the text of approved DIs);
- an order to impose responsibility for the execution of an order on a specific person;
- manager's signature;
- a mark on familiarization with the order of the person responsible for its execution.
Such an order can be drawn up on the basis of the template we offer at the link: Order on the approval of the job description - sample.
Thus, the procedure for approving job descriptions is determined by the employer independently in local documentation. Wherein given order may not provide for the need to issue an order for the approval of the DI, a special stamp on approval may be sufficient.
Sample Sample
Limited Liability Company
"HR officer"
Order on the procedure for the development, approval and approval of job descriptions
Moscow N 23 11/01/2009I order:
1. Human Resources LLC "Kadrovik" to draw up a general scheme of job descriptions for employees of the organization. Deadline - until 10.11.2009. Responsible - Kryukov R.A.
2. Heads of departments and shops to instruct competent employees to develop job descriptions according to the scheme for each employee of their department in accordance with staffing. Deadline - until 25.11.2009. Responsible: Zarubin O.O., Saparmurdinov K.Ch., Nekorchevy N.G., Leshchenko P.K.
3. The legal service of OOO "Kadrovik" to ensure compliance of job descriptions with the requirements of Russian legislation. Responsible - Zimko U.Yu.
4. The head of the department for labor protection to ensure that the job descriptions of the employees of LLC "Kadrovik" comply with the requirements for labor protection. Responsible - Shurochkina A.Ya.
5. After agreeing the job descriptions with the legal service and the labor protection department, the heads of departments sign the instructions and submit them to the secretariat for approval CEO. Deadline - until 05.12.2009. Responsible - Secretary Voronina O.L.
General Director Gnedykh A.R. bay
Familiarized with the order.
A copy received for storage and use at the workplace.
Inspector of the personnel department Kryukov R.A. Kryukov 01.11.2009 Head of Procurement Zarubin O.O. Zarubin 02.11.2009 Head of workshop No. 1 Saparmurdinov K.Ch. Saparmurdinov 11/01/2009 Head of shop No. 2 Nekorchevy N.G. Nekorchevy 02.11.2009 Head of the transport department Leshchenko P.K. Leshchenko 02.11.2009 Head legal service Zimko U.Yu. Zimko 01.11.2009 Head of labor protection department Shurochkina A.Ya. Shurochkina 01.11.2009 Secretary Voronina O.L. Voronin 01.11.2009
