Each company must issue waybills for the operation of freight transport, regardless of whether it is its property or whether it rents it. The voucher is the most important document for accounting for the cost of fuel, wages, and is also part of the forms required for checking the car, which are requested by traffic inspectors.
The mandatory form of the waybill is not provided for by law. The company has the right to independently develop the form, based on its own needs.
However, there are two types of it: a typical intersectoral form 4 s and which an enterprise can use when drawing up primary documents for the operation of transport.
They differ in the method of calculating payment for transportation services. The waybill of a truck form 4-c is used when piecework indicators are used for the calculation, the second form is used with a time-based payment system.
A truck waybill is issued by responsible persons in the company for one day or shift. A mechanic, an inspector for a pre-trip medical examination, a dispatcher, a tanker, a car driver must put down their marks in it.
Waybill of a truck sample filling
Let's take an example of how to fill out a waybill.
Front side
If necessary, the code with the mode of operation, columns, and brigades are filled in. Next, the make and type of the truck, its state number, garage identifier are indicated.
Full name is written below. driver, his personnel number and details of the rights to drive a vehicle.
If a trailer is used for transportation, then the same information is filled in the corresponding columns as for the car.
The first table on the right records data on the work of the driver and transport. Here, the planned and actual dates and times of departure and arrival, speedometer indicators are put down. The following columns indicate the type and code of the fuel used, the amount of fuel filled, as well as at the beginning and end of the day. In the same table, it is necessary to reflect information about the operating conditions of the machine (coefficients), the special equipment used. These data are endorsed by all responsible persons.
Next, the dispatcher fills in information about the task that the driver must complete. It includes an indication of the name of the company that will have the car at its disposal, the address and time of delivery, the type of cargo carried, the number of trips, mileage, tonnage. After that, the responsible person determines the amount of fuel required by calculation and writes it in the appropriate line, confirming the data with his signature.
Before leaving the line, the doctor must examine the driver and put a permit in the form of a stamp on the tickets.
When leaving and returning, the mechanic checks the technical condition of the machine. The transfer of the car from him to the driver and back is carried out by transfer signatures.
IN section "Special marks" information is entered about the accident that occurred, about the briefing by the inspector for traffic safety, repairs, etc.
